Job description
We are seeking a strong project Administrator and coordinator to join our team! You will perform clerical and administrative functions in order to drive company success.
Job Duties
- Reviewing, coordinating, tracking and ensuring contract deliverables are achieved.
- Documentation control of senior management
- Correspond with vendors
- Prepare purchase orders & maintain purchase order system
- Schedule and coordinate project logistics (shipping, craning etc.)
- Inventory management within the company database
- Organizing schedules & making appointments
- Providing reminders regarding upcoming meetings, events or anything requiring a collective action from the executive team and/or other team members
- Answering inquiries via telephone/email
- Executing on tasks from senior management in a timely manner
- Prepare correspondence and communications (as it pertains to the executive management team)
- Assist with projects as required
- Maintain filing system and overall confidentiality levels associated with performing duties as assigned
Key Competencies
- Minimum of 5-7 years administrative experience.
- Construction industry experience.
- Experience in trade coordination and oversight of PO's and billing.
- Strong communication and interpersonal skills
- Proficiency with Microsoft Office (Excel, Word, Outlook) and CRM systems
- Knowledge of any accounting software is an asset
- Ability to maintain the highest level of confidentiality.
- Must work collaboratively in a team environment and be approachable and available
- Superior organization skills
- Ability to work under pressure
- Ability to prioritize; strong critical thinking and problem solving skills
- Strong internet research skills
- Ability to work with work well with all levels within the organization: senior management & staff
- Strong attention to detail
- Able to improvise, multi-task and prioritize in a fast-paced environment while maintaining composure.
Job Types: Full-time, Permanent
Pay: $42,000.00-$55,000.00 per year
Benefits:
- Casual dress
- On-site parking
Education:
- Bachelor's Degree (preferred)
Experience:
- Construction: 3 years (preferred)
- Construction Estimating: 3 years (preferred)
- Project Management: 3 years (preferred)
Licence/Certification:
Work Location: In person
