Overview
We are seeking a reliable and detail-oriented Office Manager & Operations Coordinator to support daily administrative functions, client coordination, and internal reporting. This role combines office management responsibilities with light financial coordination and client account support. The contract will be for 3 month and may lead to a permanent position.
The ideal candidate is organized, proactive, and comfortable managing a mix of administrative, financial, and client-facing tasks.
Key Responsibilities
- Manage front office operations, including low-volume reception duties
- Handle a moderate volume of calls and inquiries, including client-related requests
- Coordinate client onboarding and offboarding processes, ensuring accurate setup and documentation
- Review and track client account payment status, flagging any issues as needed
- Maintain and update client records and account information
- Coordinate and maintain office systems and internal processes
- Perform monthly parking system database backups and support data organization
- Assist with bookkeeping coordination, including preparing information for accounting
- Support basic financial tracking and reporting (invoices, summaries, reconciliations support)
- Coordinate and distribute daily and periodic operational reports
- Liaise with internal departments to ensure timely communication and follow-ups
- Maintain organized records, files, and documentation
- Support general office functions including scheduling, supplies, and administrative tasks
Qualifications & Experience
- 2–5 years of experience in office administration, coordination, or similar roles
- Experience supporting client accounts, billing, or account coordination
- Some experience or education in accounting, bookkeeping, or finance
- Strong organizational and time management skills
- Comfortable handling multiple tasks and priorities
- Proficient in:
- Microsoft Office (Excel, Outlook, Word)
- Basic data management and reporting
- Strong communication skills, both written and verbal
- Detail-oriented with a high level of accuracy
Education (Required / Preferred)
- Diploma or certificate in Accounting, Business Administration, or a related field
- OR equivalent practical experience in bookkeeping or office coordination
Compensation
- Base Salary: $50,000 – $55,000 CAD
What Success Looks Like
- Smooth and organized day-to-day office operations
- Accurate tracking and updating of client account information
- Timely and reliable handling of onboarding/offboarding processes
- Clear communication across internal teams and with clients
- Consistent support of bookkeeping and reporting functions
Why Join Us
- Stable, team-oriented work environment
- Opportunity to take ownership of office coordination and client processes
- Exposure to operational and financial systems within a growing organization
Job Types: Full-time, Fixed term contract
Pay: $50,000.00-$55,000.00 per year
Work Location: In person
