Help us serve 96,000 of Manitoba’s healthcare professionals. We are HEB Manitoba, one of the largest pension and benefits plans in the province.
At HEB Manitoba, our Disability & Rehabilitation (D&R) Department takes a supportive and proactive approach to providing industry-leading service to health care employees in Manitoba. Our team of Rehabilitation Specialists support our members in returning to work through rehabilitation and comprehensive disability case management services.
We are seeking a highly motivated Rehabilitation Services Administration Clerk to join the Disability & Rehabilitation (D&R) department.
Reporting to the Manager, Rehabilitation Services, this role provides comprehensive administrative support to the Rehabilitation Services team.
The ideal candidate is a collaborative team player with a strong work ethic and a proactive, “can-do” attitude. You demonstrate professionalism, attention to detail, and solid analytical skills, supported by a strong administrative background. If this is you, read on!
Reaching your full career potential through personal growth and making a difference in lives of others:
In your first three months as Rehabilitation Services Administration Clerk, you will:
- Develop a strong understanding of departmental procedures, the Disability & Rehabilitation (D&R) Plan, and our internal disability management system
- Establish yourself as a dependable administrative resource supporting the Rehabilitation Services team
- Prepare, review, and maintain claims and rehabilitation documentation
- Review, prepare, and process invoices accurately and efficiently
- Manage incoming administrative requests and ensure timely completion
- Handle incoming and outgoing correspondence
- Provide departmental support, including reception coverage as required
Your responsibilities will increase to:
- Coordinating meetings with internal teams and external stakeholders
- Supporting the D&R Management team with project work and cyclical tasks
- Triaging incoming phone calls from members and medical providers
- Assisting in the development and improvement of policies and procedures to enhance member support
Qualifications for Your Success:
Experience & Education
- A minimum of 2 years of administrative experience in a professional office environment
- Post-secondary education in Business or Health Services Administration
- Experience in medical, disability, or benefits settings is preferred
- Completion of a medical terminology course is considered an asset
*An equivalent combination of the above listed experience and/or education may be considered.
Knowledge, Competencies & Skills
- Proven ability to handle sensitive information with a high degree of confidentiality, discretion, and professionalism
- Excellent communication skills, both written and verbal, with experience preparing a variety of administrative documents
- Exceptional time management skills, with the ability to prioritize and manage multiple competing demands
- Strong interpersonal skills, with the ability to build and maintain effective working relationships
- Customer-focused, adaptable, and approachable in supporting team members and stakeholders
- Meticulous attention to detail, supported by strong analytical and problem-solving abilities
- Proficiency in Microsoft Office applications, including advanced skills in Word and Excel
- Ability to quickly learn internal systems and effectively train others on their use
- Commitment to continuous learning and ongoing professional development
Why join our team?
The work you do will be challenging and rewarding. You will make a difference in our day-to-day operations and your initiative will be appreciated.
We offer:
- Flexible work with a compressed work week for your work/life balance
- Comprehensive compensation and benefits including a defined benefit pension plan
- Professional development opportunities
- Progressive and supportive work environment
- A comfortable, modern office environment conveniently located in downtown Winnipeg with easy access to restaurants and other retail services.
Please submit your resume and cover letter by 4:00pm Friday, June 19, 2026 to [email protected]
We thank all applicants for their interest; however, only those being considered will be contacted.
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Work Location: In person
