Position Title Practice Experience Program Secretary
Posting Number S258-22
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $18.62 - $23.61 per hour ($31,460 - $39,901 per annum, 32.5 hours per week)
This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
The College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to the Administrative Manager, the Practice Experience Program Secretary will organize and manage administrative functions of the Practice Experience Programs (PEP).
Support student fieldwork site placement process. Prepare site requests and submit to PEP Coordinator for review. Communicate with existing/identified sites. Track placements and liability insurance information. Organize and maintain a range of site-related data and documentation.
Coordinate and track site visits for quality assurance purposes. Ensure timetable entries and course enrolments are correct for PEP. Complete reports from data from the site visits to meet accreditation standards.
Distribute PEP materials to students. Collect, track and store student documentation required for placements. Verify student licensing requirements with provincial pharmacy regulatory authorities are met and students fulfill site-specific onboarding requirements, contacting students as required.
Ensure student submission of all required assessment and evaluation materials and follow-up with students as needed.
Serve as a general support to students including providing information regarding policies, timelines, requirements, assessment tools, resources. Answer general site and preceptor questions. Redirect queries to appropriate PEP team member as required.
In a back-up capacity (breaks, lunches, vacation, etc.) perform College of Pharmacy reception duties. Assist other administrative staff in back-up capacity and during occasional peak periods.
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Business/office administration diploma with approximately two to three years’ related experience (or equivalent combination of training and experience) is required. Experience with content/course management systems, as well as website content development and maintenance is preferred. Must have demonstrated strong communication (verbal and written) and interpersonal skills. Proven organizational and prioritization skills and the ability to work independently are required. Proficiency in MS Office (Word, Excel, Access, and PowerPoint) with the demonstrated ability to learn new programs is required.
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.
Posting Detail Information
Number of Vacancies One (1)
Open Date 06/28/2022
Close Date 07/08/2022
Open Until Filled No
Special Instructions to Applicant