Project Coordinator - Kingston Immigration Partnership (KIP)
Kingston Community Health Centres
Kingston, ON

Job Description

Title: Project Coordinator - Kingston Immigration Partnership (KIP)*

Reports to: Director, Community Health

Position Type: Part-time Contract (17.5 hours per week), Ending March 31, 2020

Start Date: June 2019

Salary: $25.32 - $30.97

Position Summary

The Kingston Immigration Partnership (KIP) is one of 77 Local Immigration Partnerships in Canada. KIP is the Community Planning Table in Kingston that provides leadership in the community to attract, welcome, integrate and retain newcomers in support of a strong, resilient and vibrant community. The project strives to build awareness within the Kingston public of cultural values, beliefs and perceptions; to build a culture of inclusion and to build cross-cultural competency and support diversity in the workforce. The successful candidate will be working with a project management team with representation from the City of Kingston, Kingston Economic Development Corporation, Kingston Community Health Centres, KEYS Job Centre and the Francophone Immigration Support Network.

The candidate will be working within KIP Council’s guidelines and the most recent KIP strategic plan.

*This position description is currently under review to incorporate core competencies. Final position description will be provided to the successful candidate when available.

Key Responsibilities

Detailed Responsibilities

Planning, Development and Implementation

· Implement and monitor the KIP strategy;

· Support and guide the research process and gathering of evidence related to newcomer settlement;

· Guide and support the knowledge transfer and exchange process;

· Lead the project team and serve as project team administrator (call meetings, prepare agenda, execute tasks between meetings);

· Establish and/or adhere to the Terms of Reference and work plan for the project team;

· Research and report on best practices addressing racism and discrimination in communities;

· Review existing data to establish benchmarks;

· Develop and implement public awareness campaigns;

· With the Director’s guidance provide supervision of staff and conduct performance evaluations;

· With the Director’s guidance, assist in coaching and motivating staff;

Reporting and Evaluation

· Provide written status reports including detailed project implementation timelines to the Director, as requested;

· Conduct a public survey and consultations that meet the requirements set out by the funder;

· Lead overall evaluation of the project under the direction of the Director including comparative quantitative data of the project benchmarks;

· Collaborate with I.R.C.C. staff and Project Officers;

Communication and Relationship Building

· Foster and maintain positive relationships and communications with partners and community stakeholders, including emails, newsletters and social media;

· Perform outreach in the local community to promote KIP objectives, build positive relationships, assist in the identification of community needs, foster proactive partnerships for the implementation of the Strategic Action Plan;

· Manage social media and website as it relates to the project;

· Maintain knowledge of immigrant and newcomer trends, issues, and processes

· Ensure accountability to clients, community through reporting and evaluation measures, preparing reports as needed;

· Collaborate with other L.I.P.S in Canada to explore best practices.

Organizational Responsibilities

  • Complies with all relevant legislation and KCHC policies, including privacy laws
  • Supports consistent application and development of KCHC policies and procedures
  • Supports KCHC’s student and volunteer placement programs
  • Promotes awareness of and participation in KCHC activities
  • Demonstrated commitment to continuous learning and quality improvement
  • On occasion, perform other temporary duties as required

Basic Education and Experience Requirements

  • Relevant undergraduate degree (i.e. social sciences, communication, business), or combination of relevant education and experience
  • 3+ years’ experience with successful project facilitation, project management or coordination in a community based setting
  • Experience in researching best practices

Knowledge, Skills and Abilities

  • Strong knowledge of immigrant and diversity issues, and of community resources
  • Ability to meet deadlines while handling multiple tasks and responsibilities
  • Excellent interpersonal (including written and verbal communication) skills
  • Proven ability to develop and maintain effective relationships
  • Self-directed with ability to obtain objectives while working with a diverse team and maintaining commitment to being a “team player”
  • Proficiency with office based computer systems and relevant software applications, including social media


Organizational Competencies: Accountability, Client Focus, Collaboration, Continuous Learning

Position Competencies: Communications, relationship building, planning and implementation, time management, data collection/ analysis, Technical/professional expertise

Other Requirements

  • Valid Driver’s License, valid insurance coverage and access to a reliable vehicle
  • Current and satisfactory Criminal and Vulnerable Persons Check
  • French or other language is an asset
  • Ability to work flexible hours, long days and occasional evenings and weekends

Application Instructions:

  • Please include a cover letter clearly outlining how your skills and experiences correspond with the specific job qualifications along with your resume.
  • Save all documents as a single PDF file using your own name (Last, First).
  • Email to hr(a) citing reference “2019-48-KCHC” in the subject line.
  • Applications must be submitted to Human Resources by Wednesday, June 26, 2019.

As a registered professional, to abide by and be accountable to the ethics and standards set out by the relevant regulatory body of the profession.

All KCHC staff have a duty to understand and follow KCHC policies, uphold high ethical and professional standards, and maintain confidentiality and privacy, using tact and good judgment in all dealings with other staff and clients.

KCHC is an equal opportunity employer, respecting and embracing the needs and diversity of our employees. If you require an accommodation to fully participate in the hiring process, please notify Human Resources.

KCHC is a proud Living Wage employer!

Kingston Community Health Centres, 263 Weller Ave. Kingston ON, K7K 2V4

Job Types: Part-time, Contract