Purpose:
The Office of Research Services (ORS) is part of the Division of the Vice-President Research & Innovation (VPRI). ORS processes research applications and research agreements which are recorded in the Sophia database. These data are used to support evidence-based decision making in VPRI with statistics that include application rates, total funding requested, etc. Under the direction of the Director, Research Grants, the Research Data and Records Assistant will be recording the applications and agreements into the database as well as correcting entries in the database. The incumbent supports faculty researchers by reviewing research funding applications for completeness and compliance with York and funding agency policies, procedures and guidelines and preparing for submission.ORS is also required by York University's Common Records Schedule to maintain files on the applications and agreements. The Research Data and Records Assistant will be responsible for maintenance of the ORS filing system for research applications and agreements, including the creation of files and the filing of documents. The Assistant will support the exercise of reviewing, scanning, purging, and archiving ORS files in accordance with York's Common Records Schedule.
Education:
Undergraduate degree in any discipline or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks.This education equivalency is in addition to the experiential requirements outlined below.
Experience:
Minimum 2 years recent related experience with research applications in a research or similar environment, working with databases, record management systems, and performing data entry. Research application review experience is required.
Skills:
Superior attention to detail.Understanding of research funding organizations. Ability to use critical judgement to identify data errors. Effective communication. Excellent oral and written communication skills including the ability to interpret and explain complex and detailed information clearly and concisely, including complex research budget proposals. Dealing courteously and effectively with people at all levels, answering inquiries in an informative and tactful manner, ability to juggle competing demands or conflicting priorities, proven ability to work under high volume pressure, meeting short/long term deadlines, ability to work independently, good analytical and organizational skills, exercising good judgment and initiative, excellent project management skills, willingness to learn new computer systems. Functional knowledge of word processing, spreadsheets, data entry and database management.
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
In order to be considered as an internal applicant, York University employees in the YUSA-1 bargaining unit must apply for jobs through the Employee Career Portal - YU Hire.
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to apply for jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the 'Posted Date' on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the 'Posting Intent' on the job posting.
If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the 'Posted Date' will be given preference.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.