Financial and Administrative Assistant
University of Toronto
Toronto, ON
About us:
Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in groundbreaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:
The Department of Pharmacology & Toxicology is among the oldest in North America. We are one of the top Pharmacology and Toxicology Departments in the world due to our high quality research and education. We offer training in pharmacology and toxicology to both undergraduate and graduate students who may subsequently go on to do exciting research, regulatory and administrative careers in academic, industrial, and healthcare provision settings.

As the Financial and Administrative Assistant, you will work as part of a dynamic team to support the administrative and financial functions of the department of Pharmacology and Toxicology. Managing your time effectively, you will assist in ensuring the continuity of operations with duties including the reconciliation of month-end reports for research grants, the inputting of biweekly payroll and the processing of a wide variety of financial transactions. In addition to being an organized multi-tasker, you will have an all hands on deck mentality that advances the department’s goals and objectives.

Your responsibilities will include:
Preparing and processing journal entries, expense reimbursements, invoices and purchase orders
Reconciling funding accounts for grants and reconciling purchase card statements
Supporting with the faculty appointments process by liasing with the Appointments Committee, preparing dossier’s and updating Laserfiche and HRIS
Processing biweekly casual payroll and generating standard financial reports
Supporting with undergraduate administration by disseminating information, assisting with updating and maintaining database records, tracking the status of applications and verifying the accuracy and completeness of documents
Writing routine documents and correspondence (i.e. employment letters)
Providing general administrative support (i.e. scheduling appointments and committee meetings, booking rooms, arranging catering etc…

Essential Qualifications:
Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three years related experience preferably in a university administrative setting
Demonstrated knowledge of University financial policies and procedures
Demonstrated experience processing a high volume of financial transactions ( e.g. invoices,expense reimbursements, purchase orders, journal entries)
Demonstrated experience processing full cycle payroll
Knowledge of the University faculty Appointments and Promotions process
Advanced knowledge of Financial Information System (FIS) and Human Resources Information System (HRIS) would be preferred
Highly developed computer skills including proficiency with MS Office (Word, Excel, Access)
Excellent communication (written and oral) skills
Solid organizational, interpersonal and problem solving skills
An ability to exercise good judgment, tact and maintain confidentiality
High degree of accuracy and attention to detail
Demonstrated ability to prioritize and complete many competing demands

Assets (Nonessential):
Demonstrated technical skills in Laser fiche, ROSI/ACORN

To be successful in this role you will be:
Possess a positive attitude
Team player

Travel: None

Notes: This is an 18 month term position

Employee Group: United Steelworkers (USW)

Appointment Type: Budget - Term

Schedule: Full-time

Pay Scale Group and Hiring Rate: USW Pay Band 09 - $58,242 with an annual step progression to a maximum of $74,482. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Field: Finance / Budget / Planning / Audit

Job Posting: Oct 16, 2019

Job Closing: Oct 27, 2019, 10:59:00 PM