Build your career at the hospital that’s building for the future
Humber River Hospital is committed to revolutionizing patient care for our diverse community. We’re looking for exceptional individuals to join our great team: people who share our passion to deliver excellent, patient-focused, expert care. The Hospital is formally affiliated with both the University of Toronto and Queen’s University.
Right now we’re looking for a Temporary Full-time Program Assistant to provide administrative support to the Planning and Development team.
Reporting Relationship: Sr. Director, Redevelopment
Availability: Monday – Friday (subject to change); some weekend work may be required.
Employee Group : Non Union
Hiring Range: 27.31 - 30.72 per hour
Provides high quality administrative clerical support services to the Planning and Development team.
Arranging appointments, meetings, agendas for the management team, tracking, filing and distribution of various projects documentation.
Attending meetings, recording minutes, co-ordinating materials and follow-up from various committee meetings.
Composing and editing correspondence/reports.
Acting as liaison with the public to provide general information on the programs.
Communicating with external and internal customers to be able to facilitate resolution of concerns.
Assists with confidential information as required.
Coordinates office functions
Assists with coordination Program wide events (e.g. Clinical Day, Grand Rounds).
Assists in the completion of payroll
Preparation of data, statistics and reports
Assists in completing staff schedule and on call rosters
Reconciliation of credit card purchases
Composes and editing correspondence/reports.
Assists with special projects as requested.
Other duties as assigned.
Minimum five years of administrative/secretarial experience supporting management /administrative staff
Completion of a recognized secretarial/administrative program is required
Previous experience taking minutes and supporting committees
Previous experience in a health care environment- Clinic, hospital, physician’s office
Excellent communication and interpersonal skills.
Excellent computer skills (Microsoft Office -Word, Excel, Powerpoint, Access, Outlook) along with a typing speed of 60 W.P.M is required.
Knowledge of Meditech computer system an asset (Order Entry, PCI, MOX, Meditech Skills Data Base).
Excellent organizational skills, including the ability to prioritize and initiate work are essential
Knowledge of medical terminology is essential.
Ability to work independently and collaboratively within a team.
Ability to multitask in a fast paced environment.
Good attendance record.
Proven decision making and problem solving skills.
Ability to handle sensitive and confidential issues/information in a professional manner.
Excellent attendance record.
May be required to travel between sites periodically
Applicants may be required to successfully complete full administrative testing, including typing speed, MS Office and Medical Terminology.
Interested applicants are required to submit an Application before the closing date. We thank all candidates that apply but only qualified candidates will be contacted for an interview
Humber River Hospital is an equal opportunity employer and we will accommodate your needs under the Ontario Human Rights Code. Upon individual request, hiring processes will be modified to remove barriers to accommodate those with disabilities. Should any applicant require accommodation through the application, interview or selection processes, please contact the Human Resources Department for assistance.