Job OpenedFebruary 11th, 2022
About The Bay:
As North America’s oldest startup and Canada’s purpose-driven digital marketplace, The Bay is on a high-growth mission to rewrite the rules of retail to help Canadians live a colourful life. If you believe in the power of our iconic brand and thrive on problem solving at scale, we want you to join our team.
At The Bay, smart, high-performing team members will challenge you to learn and grow every day. We value ambitious work and great ideas grounded in data and insights. We are looking for talented people who love a fast-paced environment, embrace change and are looking to make an impact with groundbreaking ideas.
We are building a digital-first company and brand for a diverse world and we need a diverse team to reach our potential. We strongly encourage applications from everyone to come and join a winning team that supports diverse thinking and demonstrates innovation, energy, creativity and vision every day.
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Day in the Life:
As the Executive Assistant for Supply Chain, Fulfillment and Logistics (SC&L), you will play a key role in the administrative and operational effectiveness across the SC&L leadership team. You will be accountable for coordinating the activities of several leaders within the team. Performing a wide variety of administrative support, ranging from routine to complex, all of which contribute to the efficient and professional operation of the team. The incumbent will contribute to the delivery of special projects and the SC&L team’s vendor relations and communication. This role will also support our Diversity, Equity and Inclusion Framework by supporting our ongoing commitments to remove barriers for our Associates and communities.
What You Will Do:
Support the Senior Vice President with preparing for Executive Committee and board meetings
Manage team town hall and open forum meetings
Liaise between corporate communication and teams for official communications
Draft communications from SC&L senior leaders to the organization in partnership with Internal Communications team
Develop cross-functional partnerships to support key strategic initiatives as needed
Calendar management - prioritizing appointments and proactively resolving scheduling conflicts
Provide support for various meetings by arranging dates/times/rooms, & preparing agenda packages
Attend meetings as required, and record action items + follow-up with leaders on key takeaway items
Partner with project leads on special assignments
Maintain overall quality of documents/presentations by proofing materials for content, design and accuracy
Make travel arrangements as required, including flights, hotel, transportation; completes and submits expense claims
Plan and execute SC&L team summit meetings
Support ongoing commitments to remove barriers for Associates and communities
Drive the Diversity, Equity and Inclusion Framework across all SCFL teams
Respond to correspondence (phone, email and in-person) inquiries – providing general information and referring inquiries to appropriate sources based on a broad knowledge of procedures, protocols and personnel
Organize special events as required by the leader’s office which includes invitations, facilities, and catering arrangements
Maintain records regarding vacation and leaves for staff reporting on the department
What You Will Need:
Bachelor’s degree or equivalent combination of education and experience
3+ years relevant experience working with an executive leadership team
Experience in an ecommerce, start-up, Third-party logistics (3PL), or logistics team environment is preferred
Experienced in the use of Google Suite, MS Office, Concur Travel Management System and database applications
Strong oral and written communication skills
Ability to work in a fast-paced, customer-driven environment
Highly organized and able to handle multiple tasks at once – with a sense of urgency
Proven ability to take initiative in ensuring key activities & timelines are met according to project plans
An agile team player, readily adapting to and driving change
A collaborative partner working with teams to support a diverse and inclusive environment
A natural problem-solver and goal-getter who is also intuitively analytical and creative
Displays confidentiality, diplomacy and tact at all times
What You Can Expect:
Competitive salary and benefits package
Associate discount up to 40% including top brands
Flexible work environment that allows for work-life balance
Thank you for your interest In The Bay. We look forward to reviewing your application.
The Bay provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HBC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The Bay welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.