DIVISION: Information Services
POSITION TITLE: Records Clerk
SUPERVISOR: Manager, Information Services
SALARY RANGE: Job Class III ($65,393.120 - $77,255.360 2026 Rates)
POSITION SUMMARY:
PREFERRED QUALIFICATIONS:
- Proven organizational, strong time management and motivational skills
- Proven effective communication skills
- Demonstrated interpersonal skills
- Ability to work independently and collaboratively as part of a team
- Strong knowledge of computer systems and applications required for position
including CPIC NICHE, RMS,
- Ability to relate courteously with members of the service, the public, and outside agencies.
- Ability to maintain accuracy with a large volume of work.
- Ability to work with moderate supervision and be able to produce accurate work while complying with procedures.
FUNCTIONAL RESPONSIBLITIES
- Processing crown briefs upon completion in court, including their filing, storage and purging.
- Receiving and processing all fingerprint forms and all RCMP criminal record information.
- Recording and maintaining records pertaining to seized exhibits for court purposes and lost and found property including disposal forms for disposition of property.
- Retrieving and sending reports to Probation and Parole, VCARS Sub Office and other police services.
- Creating and maintaining files for appeals, destruction of prints, pardons, deaths and parolees for both adult and young persons.
- Accessing RMS NICHE/CPIC for general inquiries.
- Performing general office duties such as typing, filing, telephone and public inquiries.
- Processing lost and found bicycles and maintaining all records for bicycle register.
- Purging incident files and crown brief in storage prior to e-brief system.
- Training summer students responsible for bicycle pick-up program.
- Storing officer’s notebooks and maintain an inventory of notebooks held for duration of retention period upon employee’s retirement, resignation or termination
- Recommending revisions and maintain records inventory and the Sault Ste. Marie Police Service Records Retention By-Law and appended schedules. Coordinating the transport and destruction of all records in accordance with policy and the records retention by-law ensuring all necessary documentation is complete. Maintaining record of destruction file.
- Performing any other duties as assigned by supervisor.
APPLYING FOR THE POSITION:
Applications must be submitted as follows:
Please fill out the Temporary Full-time Records Clerk Application, Authorization of Release of Information Form, Cover Letter and Resume. If you have any other questions, please contact the Human Resources Assistant Cindy Rainone through e-mail at [email protected], or by phone at 705-949-6300 ext. 336.
Applications are not accepted in-person or via email. The deadline for application packages to be received by Monday, September 14, 2026 at 1500 hours.
TO APPLY:
1. Click on the "View Career" button on any of our career path pages to view posted positions. Click on the job number to view a specific posting.
2. You will be taken to a full description page. If you are interested in applying to that position, click the "Apply" or "I am interested" button at the bottom of that page.
3. You will then be prompted to create select "New Applicant" or "Returning User." If you are a new applicant you will need to create a user profile. If you do not have an email account, you can set one up with a free email provider such as Gmail.
- Once a profile is created, you can log in anytime to see the status of your application(s), update your information, apply for other positions, add skills and any additional supporting documents.
- Your cover letter and resume must clearly demonstrate how you meet the requirements of the position.
4. Ensure you have all of the documents uploaded as your application will not be submitted without having all required documents in the system. If you require assistance uploading documents, please contact their support team at 1-877-427-7717 or e-mail them at [email protected]
5. An email confirming your application will be automatically sent to you when you have applied successfully. If you do not receive an email, your application has not uploaded to the competition and will remain in the candidate profile.
- The following applicant survey is voluntary. Applicant Survey
We thank all of those who apply; however, only those selected for further consideration will be contacted.
The Sault Ste. Marie Police Service is an inclusive employer. Accommodation is available in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.
