Job Overview
We are seeking a detail-oriented and organized Administrative Assistant to support our office operations. The ideal candidate will possess strong clerical skills, excellent communication abilities, and proficiency with various office software. This role is vital in ensuring smooth daily functions, managing correspondence, and providing exceptional customer service in a professional environment.
Duties
- Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing systems and organize documents for easy retrieval
- Assist with bookkeeping tasks and basic accounting using QuickBooks or similar software
- Support customer service efforts by responding to inquiries and providing support via phone or email
- Schedule appointments, coordinate meetings, and manage calendars for staff members
- Proofread correspondence and documents for accuracy and professionalism
- Support medical or dental office functions if applicable, including patient check-in/out and insurance documentation
- Perform general administrative tasks such as photocopying, scanning, and organizing files
Requirements
- Proven experience in an administrative or clerical role, preferably within a medical or dental office setting
- Strong computer skills with proficiency in Microsoft Office Suite, Google Workspace, and data entry applications
- Experience with QuickBooks and bookkeeping is highly desirable
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Exceptional customer service skills with professional phone etiquette and support experience
- Ability to handle multi-line phone systems effectively and courteously
- Attention to detail for proofreading, filing, and managing documents accurately
- Previous experience in medical or dental office environments is a plus
- Strong organizational skills with the ability to prioritize tasks effectively
- Typing speed of at least 60 words per minute preferred
This position offers an engaging work environment where your administrative expertise will contribute significantly to our team’s success.
Pay: $17.20-$22.00 per hour
Benefits:
Work Location: In person
