#BeExtraordinary
At Andrew Peller Limited (APL), our mission is to be Canada’s #1 branded wine and
craft beverage company by delivering the perfect brand experience for every
lifestyle and occasion. Through our commitment to excellence, honouring our
roots, owning it, fostering belonging and driving to succeed, we inspire teammates to be
extraordinary every day.
Who We Are
We are one of Canada's largest and oldest wine companies with a rich heritage in quality winemaking.
We produce some of Canada's most recognized brands and offer our teammates a challenging and rewarding employment experience.
Executive Assistant
Location: Oakville, ON (Hybrid) Date: June 2024
JOB PURPOSE
We are seeking a highly organized and detail-oriented individual to join our team as an Executive support and administrative duties. In this role, you will provide comprehensive support to the CEO, CFO & EVP, IT along with direct senior leadership team while also managing administrative tasks efficiently. The ideal candidate will possess exceptional communication skills, be adept at multitasking, and thrive in a fast-paced environment
THE OPPORTUNITY
Andrew Peller Ltd. is a stable growing company in the wine industry. We offer an innovative work environment with strong leaders, growth and development and the opportunity to work with people who are passionate about what they do.
Competitive total compensation, unique perks and discounts as well as flexibility to work from home and from the Oakville or Grimsby offices in a hybrid work environment.
SPECIFIC ACCOUNTABILITIES
Manage executive calendars, including scheduling appointments, meetings, and travel arrangements.
Coordinate and prepare materials for meetings, presentations, and conferences.
Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up.
Handle sensitive and confidential information with discretion and professionalism.
Conduct research and compile data as needed to support executive decision-making.
Oversee day-to-day office operations to ensure efficiency and productivity.
Manage office supplies inventory and procurement, anticipating needs and ordering supplies as necessary.
Supervise office staff, delegating tasks and providing guidance as needed.
Maintain office equipment and troubleshoot any issues that arise.
Coordinate office events and activities, such as meetings, luncheons, and celebrations.
Prepare and edit documents, reports, and presentations with accuracy and attention to detail.
Organize and maintain paper and electronic files, ensuring accessibility and confidentiality.
Assist with financial tasks, such as expense reporting, invoicing, and budget tracking.
Handle miscellaneous administrative duties, including mail distribution, faxing, and filing.
WORKING RELATIONSHIPS
Reports to:
CEO, CFO & EVP, IT
The Executive Assistant will build relationships with other Finance, FP&A, IT and People & Culture Senior Managers as well as internal/external stakeholders.
DIMENSIONS
Provides effective coordination and administrative support for the CFO & EVP IT and their associated teams.
WORKING ENVIRONMENT
Physical Effort: Office environment- extended periods of sitting & computer use. There is occasional need to move light articles.
Physical Environment: Works in a temperature controlled office environment.
Sensory Attention: High-level attention to detail required, fast pace of work, high level of confidentiality.
Mental Stress: Pressure to complete tasks on time and being available outside of regular working hours; ability to balance conflicting priorities.
SKILLS, KNOWLEDGE, EXPERIENCE
Business degree /diploma, or a combination of education and progressively responsible experience.
Minimum 3 years of direct work experience in an Executive Assistant capacity supporting Executives.
Strong knowledge of executive office procedures.
Superior time management and prioritization skills with minimal supervision.
High degree of sound and independent judgment, reasoning, and discretion while dealing with sensitive information.
Demonstrated maturity to manage items with a high degree of confidentiality.
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and any other public interactions.
Skilled in taking and transcribing letters, memos, announcements, and minutes.
Proficient in Microsoft office (Word, Excel, Outlook, Power Point, Access).
We are conducting an internal and external search simultaneously. We wish to thank all applicants for their interest; only those applicants selected for an interview will be contacted.
Accommodation:
Andrew Peller Limited is committed to meeting the needs of persons with temporary and/or permanent disabilities in a way that allows them to maintain their dignity and independence. We are happy to discuss any need for accommodation in the workplace and will make an effort to meet those needs in a timely manner by preventing and removing barriers to accessibility in the areas of information, communications, and employment. If you require an accommodation to apply or interview for a position, please email
[email protected]
Equal Opportunity Employment:
At Andrew Peller Limited, we are committed to creating and celebrating a culture of Diversity, Equity, Inclusion and Belonging. We are an equal opportunity employer committed to ensuring every person has a right to equal treatment with respect to employment without discrimination or harassment because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.
