Job Information
Job Requisition ID: 84532
Ministry: Advanced Education
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Temporary ( 2 years)
Scope: Open
Closing Date: June 29, 2026
Classification: Program Services 3
Salary: $2,935.39 to $3,850.29 bi-weekly ($ 76,613 - $100.492/year)
Ministry of Advanced Education
The Ministry of Advanced Education is responsible for an adult learning system that provides accessible, affordable, and high-quality education for Albertans. The Ministry prepares Albertans for lifelong success through education by approving programs of study; funding public post-secondary institutions and other adult learning providers; providing financial aid for learners; registering and certifying apprentices; supporting academic research and innovation.
Our programs and services are driven by 3 outcomes: Adult learning opportunities are accessible and affordable for all Albertans; High-quality education, skills development and research make a positive contribution to Alberta’s economy, society, culture and environment; and the adult learning system is accountable and coordinated.
Certain professions and occupations in Alberta are self-governed by professional regulatory organizations, which receive their authority through provincial legislation. Advanced Education is responsible for legislation that governs 22 professional regulatory organizations. These organizations are responsible for developing regulations, standards of practice, codes of ethics and other related bylaws that govern their members and ensure the public interest is protected and public safety is maintained.
Reporting to the Director of Business Operations and Strategic Services, this role is responsible for coordinating cross-ministry Access to Information and Records Act (ATIA) and records management services while ensuring compliance with legislation, policies, and government standards.
1. ATIA Program Leadership & Coordination
- Lead and coordinate the Ministry’s ATIA program, ensuring compliance with legislative requirements
- Manage access request processes (including response content, timelines, extensions, fee estimates, and third-party notifications) in collaboration with Service Alberta
- Provide expert advice to delegated decision-makers on disclosure, privacy protection, and third-party information considerations
- Coordinate responses to access requests, ensuring an 85%+ on-time completion rate aligned with Ministry performance expectations
- Liaise with executive leadership, program areas, and corporate communications on sensitive or high-profile requests
- Lead investigations into privacy breaches and coordinate responses with the Office of the Information and Privacy Commissioner (OIPC)
- Coordinate responses with Alberta Justice and external bodies, including the Human Rights Commission and Ombudsman
2. Records Management Leadership & Coordination
- Lead the implementation and monitoring of records management practices (digital and physical) across the Ministry
- Provide expert advice on records classification, retention, disposition, and compliance requirements
- Coordinate the transition from paper-based to electronic records environments
- Support implementation of functional classification systems, retention schedules, and disposition processes
- Coordinate with Service Alberta on records storage, transfer, and disposal, including litigation hold reviews
- Represent the Ministry on cross-government ATIA and records management initiatives
- Promote awareness and compliance with GOA records management policies and directives
3. Advisory, Training & Continuous Improvement
- Provide training and guidance to staff on ATIA, privacy, and records management best practices
- dentify risks and recommend improvements to processes, systems, and controls
- Support development and maintenance of policies, guidelines, and procedures
- Enhance departmental awareness of privacy and access requirements and support program compliance
Please
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
- Agility: Adapts to evolving legislation, priorities, and high-volume demands while maintaining service quality.
- Drive for Results: Ensures timely, accurate delivery of access requests and records management outcomes.
- Systems Thinking Understands interdependencies across ministries and identifies access, privacy, and records risks.
- Creative Problem Solving: Applies sound judgment to balance transparency, privacy, and legislative compliance.
- Build Collaborative Environments:Builds strong partnerships across program areas, ministries, and external stakeholders.
- Develop Self and Others: Provides coaching, training, and knowledge sharing to enhance organizational capacity
Minimum Recruitment Standard:
- University graduation in a field related to the position assignment, supplemented by two years related experience.
- Related experience or education may be considered as an equivalency on a one for one basis.
- Some experience is required in Access to Information and Records Act (ATIA)
Assets:
- Experience administering ATIA legislation in a public sector environment
- Knowledge of GOA records management frameworks, policies, and systems
- Experience managing complex or sensitive access requests and privacy issues
- Experience supporting audits, investigations, or compliance reviews
- Strong leadership, stakeholder management, and communication skills
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to
This is one, full-time position working 36.25 hours per week, Monday to Friday.
This position is based in Edmonton.
We require you to attach a Cover Letter with your application explaining your qualification and suitability for this role.
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
Links and information on what the GoA have to offer to prospective employees.
- Working for the Alberta Public Service -
- Public Service Pension Plan (PSPP) -
- Management Employees Pension Plan (MEPP) -
- Alberta Public Service Benefit Information -
- Professional learning and development -
- Research Alberta Public Service Careers tool –
- Positive workplace culture and work-life balance.
- Leadership and mentorship programs.
How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Annie Ostopovich at [email protected].
