We are seeking an organized, proactive, and dependable Executive Assistant & Operations Coordinator to support a busy professional and family with a wide variety of administrative, organizational, and operational responsibilities.
This is a unique role for someone who enjoys variety, problem-solving, and helping keep multiple projects and priorities running smoothly. No two days are exactly the same.
The ideal candidate is highly organized, adaptable, detail-oriented, and capable of managing multiple responsibilities simultaneously while maintaining professionalism and confidentiality.
Responsibilities may include:
- Administrative support and document preparation
- Calendar and schedule management
- Coordinating appointments, meetings, and services
- Research and information gathering
- Project coordination and follow-up including organizing/running research projects
- Managing records and organizational systems
- Communicating with clients, vendors, contractors, and service providers
- Inventory and supply management
- Assisting with process improvement and workflow organization
- General operational support across a variety of projects
- Household and personal assistance tasks
Qualifications:
- Excellent organizational skills
- Strong written and verbal communication skills
- Ability to prioritize and manage multiple responsibilities
- Strong attention to detail
- Comfortable learning new software and technology
- Proficient with Microsoft Office, ChatGPT and Google Workspace
- Self-motivated and able to work independently
- Professional, trustworthy, and reliable
- Valid driver's licence and access to a vehicle preferred
Preferred Experience:
- Executive Assistant
- Administrative Assistant
- Office Manager
- Operations Coordinator
- Healthcare Administration
- Project Coordination
- Business Administration
- Hotel management
Compensation:
Competitive compensation based on experience, qualifications, and demonstrated abilities.
To Apply:
Please submit:
- Resume
- Brief cover letter
- Three professional references
In your cover letter, please tell us about a situation where you successfully managed multiple competing priorities and how you stayed organized.
We are looking for someone who takes pride in helping others succeed, enjoys solving problems, and thrives in a dynamic environment where initiative and reliability are highly valued.
Pay: $38,000.00-$42,000.00 per year
Work Location: In person
