Executive & Operations Assistant (Remote – Ontario)
HeyTony is looking for an organized, proactive, and people-focused Executive & Operations Assistant to support our Director of Growth & Development and help keep our internal operations running smoothly.
This is a full-time remote role for someone who genuinely enjoys organization, communication, systems, and helping a team operate at a high level behind the scenes.
We are a culture-driven SEO agency with a collaborative and supportive environment. This role is ideal for someone who is detail-oriented, adaptable, calm under pressure, and excited to grow alongside a fast-moving team.
Most importantly: we care far more about attitude, accountability, initiative, and communication than we do about years of experience on paper.
About The Role
This role will primarily support internal operations and executive coordination. You’ll help manage the many small but important details that keep the team organized, supported, and moving forward.
Some days may involve coordinating logistics for a company meetup or trip, while others may involve organizing documentation, following up with team members, managing scheduling, or improving internal systems.
This role is best suited for someone who:
- Notices details without being asked
- Enjoys keeping things organized
- Communicates clearly and warmly
- Takes initiative instead of waiting for direction
- Likes improving systems and processes
- Thrives in a collaborative environment
- Wants long-term growth opportunities
Responsibilities
Responsibilities may include:
- Calendar and scheduling coordination
- Meeting notes and action item tracking
- Team reminders and internal follow-ups
- Travel and event coordination
- Vendor and service communication
- Internal documentation and SOP updates
- Organizing and maintaining team information
- Gift and supply ordering and coordination
- Spreadsheet and administrative organization
- Supporting operational and culture initiatives
- Assisting with process improvements and organization systems
What We’re Looking For
We’re looking for someone who is:
- Highly organized and detail-oriented
- Proactive and dependable
- Warm, personable, and collaborative
- Calm under pressure
- Adaptable and solutions-oriented
- A strong written communicator
- Comfortable learning new tools and systems
- Interested in long-term growth and development
- Able to balance structure with flexibility
Experience is a bonus, but not the most important thing to us. Someone with a strong work ethic, initiative, and willingness to learn will stand out far more than someone with a perfect background on paper.
Tools We Use
Experience with these is helpful, but not required:
- Asana
- Google Workspace
- Slack
- Canva
- ChatGPT and AI tools
Role Details
- Full-time
- Remote (Ontario-based applicants only)
- Monday, Tuesday, Thursday, Friday
- 9:00 AM – 5:00 PM EST
- Some flexibility in schedule
- Starting salary: $40,000 CAD
- Benefits available after probationary period
Growth Opportunity
We see this role as much more than traditional administrative support.
The right person will have opportunities to:
- Take ownership of projects
- Improve systems and workflows
- Support larger operational initiatives
- Grow alongside the company as we continue to expand
We value people who are curious, thoughtful, and motivated to grow.
How To Apply
To ensure all candidates are reviewed fairly, we only accept applications submitted through our website application form.
Please complete the application form and include:
- Your resume
- A short Loom/video introduction
- Written responses to the application questions
In your video, we’d love to hear:
- Who you are
- Why this role interests you
- What type of work environment you thrive in
- Something you’re proud of
Attention to detail matters in this role.
Please include the word "blueberry" somewhere in your application so we know you read the full posting.
Applications that feel thoughtful, personalized, and complete will stand out most.
APPLICATION WEBSITE: https://heytony.ca/executive-operations-assistant-application/
Pay: From $40,000.00 per year
Benefits:
- Company events
- Dental care
- Flexible schedule
- Paid time off
- Vision care
- Work from home
Application question(s):
- To be considered for this role, please complete our full application here:
https://heytony.ca/executive-operations-assistant-application/
Have you completed the application form?
Work Location: Remote
