The successful candidate will be responsible for project management duties while engaging in multidisciplinary construction inspection projects from tendering to completion. This will include tender preparation, sub-consultant request for quotations, construction management and post-construction evaluation and project closeout. You will provide technical support to staff and other departments along with management support for the design and inspection team working alongside the Construction Administration Team and Department Manager.
Sound communication and construction contract administration skills coupled with a desire for career advancement are essential for this position.
Prepare proposals and fee estimates.
Oversee all Construction Administration components, providing support and expertise to team.
Oversee the work of the project Inspector in the preparation of SVRs, schedules updates, payment certificates, Contract Change Orders, Contractor Change Notices, invoices, tender documents, summaries and reports.
Identify resources required and assign individual responsibilities to team members.
Manage day-to-day operational aspects of a project and scope.
Review deliverables prepared by the team and/or contractors before submitting to the client.
Effectively apply organizational methodology and enforce quality standards.
Ensure project documents are complete, current, and stored appropriately.
Track and report project hours and expenses on a weekly basis.
Ensure timely and accurate invoicing.
Follow up with clients, when necessary, regarding past due accounts receivable.
When required, schedule, communicate and track third party sub-consultants to D.M. Wills.
Review submitted reports and confirm payment authorization is within the budget allowance.
Manage project budget for project profitability taking into consideration revenue, margins, bill rates and utilization.
Review substantial performance applications, and project completion applications from contractors to ensure conformance with the Construction Act and provide recommendations to clients.
Liaise with internal and external contacts, including attending and participating in project-related meetings, recording meeting notes, providing progress reports on deliverables, and other duties.
Understand and determine the applicability of relevant local, provincial and federal government regulations on an individual project basis.
Ensure that timelines are met for all key deliverables.
Significant Qualifications include:
Diploma (3 year) in Civil Engineering Technology or equivalent.
OACETT Certification - C.E.T.
Minimum five (5) years of experience providing some or all of essential duties and responsibilities as noted.
Valid G Drivers License.
Strong knowledge of principles and practices of project management. Project Management Professional (PMP) certification is preferred or the ability to become certified.
Strong knowledge of Microsoft Word, Excel, and Outlook.
Strong knowledge of the Ontario Health and Safety Act and the Construction Act.
Solid knowledge of other legislation and regulations related to department functions, including contract/construction law.
Strong analytical, organizational, and problem solving skills.
Excellent work ethic and ability to work on several projects or issues simultaneously.
Excellent time management skills to meet project timelines.
Knowledge of the principles and practices of financial accounting, budget development and cost control.
Knowledge of principles and practices of construction tenders, Request for Quotations and Request for Proposals.
Solid understanding of engineering theory, concepts and regulations related to field of work.
Excellent communication skills and the ability to answer questions from clients and stakeholders in an informed manner.
Ability to understand and interpret policy and legislation.
Ability to provide excellent customer service during consultation process by keeping stakeholders informed and responding to inquiries in a timely manner.
You must be a highly motivated and an independent learner with a desire to be involved with all aspects of consulting engineering services from pre-design through detail design.
At Wills, we value efficient, hard/smart work while promoting a work-life balance for employees with our flex-time program and company social events. We provide a social and professional working environment that supports personal and professional goals for all employees. We are socially conscious and strive to make a difference in the surrounding communities. We even have on-site gym facilities.
Why this Job Matters
The work we do effects the safety and mobility of our friends, families and the people of Ontario every day. This is a responsibility that we take very seriously. Daily activities and decisions by our various teams have a direct impact on the people that use the infrastructure, both locally and provincially, making it important to have top talent.
What You Will Gain
As a Project Manager/Construction Administrator, you will have a great opportunity to expand your technical and management expertise in Contract Administration and Construction Inspection. Depending on your interests and motivation, this job can provide an opportunity for a broad-based experience and potential for future advancement.
At Wills, we form partnerships with our staff, our clients and the public to create engineering solutions that work for today’s complex problems.
Wills offers a competitive compensation package with comprehensive benefits and merit based bonuses for performance and tenure.
If you are a goal oriented, highly motivated individual who is looking to join a successful team, Wills is interested in speaking with you.
If interested please submit a cover letter and resume/CV directly to HR at email@example.com, with subject line “Contract Administrator / Project Manager”.
We sincerely thank all candidates for their interest, however, please note that only those applicants selected for further consideration will be contacted. If selected for an interview, please advise us if you require accommodation.