Our medium sized Engineering company is currently seeking an Administrative Assistant to work at our new Mississauga location, 37.50 Hours a week. Monday to Friday.
Reporting to the Office Manager, this person will be responsible for the following job duties:
Position Responsibilities:
- Format Proposals and Reports to be distributed to Clients;
- Create Invoices for clients;
- Setting up proposal and projects into ADP and QuickBooks;
- Entering and tracking vendor invoices;
- Data entry;
- Order, stock and maintain office supplies;
- Manage incoming/outgoing mail: Prepare, pick-up and manage delivery of mail and courier packages;
- Organization of internal filing system;
- Assisting in bi-weekly payroll (timesheet and expense entries);
- Create and distribute various company/office announcements via email;
- Assisting in New Hire process;
- Communicate and correspond with off-site IT provider;
- Schedule, book & organize team and client meetings etc.;
- Assisting all staff with various ongoing tasks.
Job Requirements
Skills, Knowledge, and Qualifications:
- In depth knowledge of MSOffice 365 (Outlook, Word and Excel) and Adobe Writer skills are required;
- Have excellent interpersonal skills, ability to interact with employees, and all levels of management;
- Possess problem solving, conflict resolution and decision-making skills;
- Excellent written/oral communication and excellent listening skills;
- Works well independently and in a team environment;
- Strong organizational skills, able to prioritize;
- Ability to multi-task, excellent time management skills and detailed orientated;
- Ability to take initiative when required;
- Minimum 2 -3 years prior experience in an Administrative role is preferred;
- G License is required
Job Types: Permanent, Full-time, Casual
Salary: $20.00-$25.00 per hour
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible Language Requirement:
Schedule:
Supplemental pay types:
Ability to commute/relocate:
- Mississauga, ON: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you live in the Greater Toronto Area?
- How many years of Microsoft Word (Formatting) experience do you have?
- Are you proficient with computer software applications (ex. word processing, spreadsheet, scheduling, database, presentation applications)?
- Where do you see yourself in the next 5 years?
Education:
Experience:
- Administrative: 2 years (required)
- Microsoft Word: 5 years (required)
- report formatting: 3 years (required)
Language:
Licence/Certification:
- Class G Licence (required)
Work Location: In person
