Job Title: Finance & Accounting Clerk
Location: Sydney, Nova Scotia (Skaldyr Inc.)
Salary: (Depending on Experience)
About the job:
We are seeking a talented and dedicated finance & accounting clerk to oversee day-to-day financial operations of the organization by ensuring financial records are accurate, transactions are processed in a timely manner, and funding documentation is maintained. This role works closely with the CEO and Senior leadership team to support financial reporting, grant administration, purchasing, payroll, and general accounting functions.
Duties and Responsibilities:
Accounting & Financial Administration
· Process accounts payable and accounts receivable, ensuring invoices and payments are accurate and completed in a timely manner.
· Prepare and issue customer invoices and follow up on outstanding accounts.
· Record financial transactions and maintain accurate accounting records in QuickBooks.
· Complete monthly bank reconciliations and reconcile general ledger accounts.
· Process employee expense claims and reconcile corporate credit card statements.
· Prepare journal entries, accruals, and deferrals as required.
· Maintain organized electronic and paper financial records.
· Assist with month-end and year-end financial close activities.
· Prepare supporting documentation and schedules for the annual audit.
Payroll & Benefits
· Process bi-weekly payroll through Ceridian (Dayforce).
· Maintain payroll records and employee information.
· Administer employee benefits, vacation balances, and payroll-related documentation.
· Prepare payroll remittances and year-end payroll reporting as required.
Funding & Project Administration
· Prepare financial claims and supporting documentation for government-funded projects.
· Upload invoices, financial reports, and supporting documentation to funding agency portals in accordance with funding agreement requirements.
· Maintain organized records for all funding programs and ensure documentation is complete and submitted by required deadlines.
· Assist Program Managers with gathering financial information for project reporting and funding claims.
· Track project expenditures against approved budgets.
Purchasing & Procurement
· Purchase office supplies, laboratory consumables, and other organizational materials as requested.
· Obtain quotations from suppliers when required.
· Prepare purchase orders and maintain purchasing records.
· Monitor inventory levels of office and common supplies and replenish as needed.
· Maintain vendor files and assist with supplier communications.
Financial Reporting
· Prepare routine financial reports and supporting schedules.
· Assist with preparing monthly financial reporting packages for leadership and the Board.
· Complete government remittances, including HST/GST and payroll-related filings.
· Maintain accurate records to ensure compliance with funding agreements and accounting standards.
General Administration
· Maintain confidential financial and employee records.
· Assist with the development and maintenance of financial filing systems.
· Respond to vendor, client, and employee inquiries related to invoices, payments, payroll, and purchasing.
· Provide administrative support related to finance and funding activities.
· Perform other duties as assigned.
Qualifications and Eligibility:
The successful candidate is a highly organized and detail-oriented finance professional who enjoys working in a collaborative environment. You possess strong accounting knowledge, excellent organizational skills, and the ability to manage multiple deadlines while maintaining accuracy.
Your qualifications include:
· Diploma or degree in Accounting, Business Administration, Finance, or a related discipline, or an equivalent combination of education and experience.
· Minimum 3 years of experience in accounting, bookkeeping, or financial administration.
· Experience with accounts payable, accounts receivable, payroll, and general bookkeeping.
· Experience preparing financial documentation for grants or government-funded projects is considered an asset.
· Experience uploading documentation and submitting claims through online funding portals is considered an asset.
· Proficiency with QuickBooks and Microsoft Office, particularly Excel.
· Experience with Ceridian (Dayforce) payroll software is considered an asset.
· Knowledge of Canadian payroll legislation, HST/GST, and accounting principles.
· Strong attention to detail with excellent organizational and time management skills.
· Excellent written and verbal communication skills.
· Strong problem-solving abilities and the ability to work independently with minimal supervision.
· Ability to manage confidential information with professionalism and discretion.
· Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
All interested and qualified candidates are asked to submit their cover letter and resume to [email protected] reference the job title in which you are applying for in your cover letter and email subject.
Pay: From $50,000.00 per year
Work Location: In person
