We are a solutions-driven, customer-focused provider of material handling, storage, and automated systems solutions and we take pride in knowing that your actions boost our customers’ productivity. We are looking for customer-focused, self-starting individuals to join our team and make a difference. If that sounds like you, join the Johnston Equipment team today!
Position Summary:
As an Executive Assistant, you will play a vital role in ensuring the smooth operation of the office. The Executive Assistant is responsible for supporting Chief Financial Officer and Chief Operating Officer in managing schedules, coordinating communications, and providing administrative support. The ideal candidate will be detail-oriented, adaptable, and capable of maintaining a high level of professionalism in a fast-paced environment.
This role requires a strong project management background, ensuring that initiatives are executed smoothly, deadlines are met, and deliverables are completed on time. The ideal candidate will handle a wide range of tasks, from managing calendars and preparing for meetings to overseeing complex projects, travel arrangements, and events. They will need to be proactive, detail-oriented, and adaptable, possessing both strategic thinking and problem-solving skills to navigate challenges and drive operational success across the team.
How You’ll Make an Impact
P&L Reporting & Project Management
- Project Management & Execution: Take ownership of project planning, execution, and monitoring to ensure all initiatives are completed on time, within scope, and on budget. Proactively track progress and report on project milestones.
- Good understanding of P&L’s, proactively collect and verify the reports and conducts minimal analysis to make sure all the reports and documents presented to the executives has all the required information to make informed decisions.
- Action Item Tracking & Accountability: Maintain a comprehensive tracker of action items, deadlines, and due dates, ensuring critical tasks are followed through and completed, keeping the Chief Financial Officer and Chief Operating Officer on track.
- Facilitate High-Level Communication: Act as a liaison between the Chief Financial Officer and Chief Operating Officer and internal/external stakeholders, screening and managing communication to prioritize critical issues
- Contract & Document Facilitation: Facilitate document approvals, manage contract signatures, and track completion across multiple stakeholders to ensure timely execution of agreements.
- Process Optimization & Documentation: Continuously improve organizational processes by managing e-filing systems and ensuring quick, organized access to vital documents.
General Administration
- Executive Calendar & Event Management: Strategically manage calendars, coordinate meetings, events, and engagements for the Chief Financial Officer and Chief Operating Officer ensuring seamless scheduling, alignment with key priorities and work life balance.
- Document & Meeting Preparation: Oversee the preparation of agendas, meeting materials, and minutes, ensuring thorough follow-up on action items and deliverables post-meetings.
- Travel & Event Coordination: Coordinate complex travel arrangements for the Chief Financial Officer and Chief Operating Officer ensuring seamless logistics for business trips and key team events
- Leadership Support & Reporting: Provide proactive support in preparing reports, presentations, and memos for internal and external audiences, driving clarity and impact in communications.
- Support Team Events & Collaboration: Organize and execute team-building events and activities, driving engagement and fostering collaboration within the company
What You’ll Bring to the Table
- Project Management Expertise: Demonstrated experience in leading projects from inception to completion, including timeline management, budget oversight, and stakeholder communication.
- Executive-Level Experience: 5-10 years of experience providing senior-level executive support, particularly in fast-paced and dynamic environments.
- Strong Organizational Skills: Exceptional ability to multi-task, manage competing priorities, and stay highly organized under tight deadlines.
- Proactive & Strategic Thinker: Proven ability to anticipate the needs of senior executives and take initiative in driving solutions without being prompted.
- Communication & Interpersonal Skills: Excellent verbal and written communication, with the ability to build and maintain strong relationships across all levels of the organization.
- Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and SharePoint, with the ability to quickly learn new tools and software.
- Attention to Detail: Acute attention to detail with strong analytical, critical thinking, and creative problem-solving skills.
- Client-Service Oriented: A people-focused approach, always striving to deliver the highest level of service to internal and external stakeholders.
- Adaptable & Resilient: Comfortable working under pressure and adjusting to the evolving needs of the team and department.
- This role is a hybrid role and required to come to office a minimum of 2 days in a week.
Why You’ll love it here
- We offer a competitive salary, incentive program, and an excellent benefits package
- We trust and support you - take ownership of your work and push your ideas from inception to execution
- We want to see you grow - we support your career progression and provide learning and development opportunities
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted.
G.N. Johnston Equipment is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.
About Johnston Equipment:
Johnston Equipment provides material handling equipment to move product in, out and throughout warehouses; service solutions and tools to better manage warehouse productivity; racking, storage and automated system solutions to optimize the storage and movement of goods; and programs to protect material handling assets and the people who utilize them. We are continually striving to create better and more advanced solutions as well as provide the highest quality service.
We are growing and need talented professionals to drive our vision to create an effortless experience for our customers by delivering our products and services in an efficient and safe manner. Join us…. Make a difference!
