Reporting to the Senior Project Manager, the Project Coordinator is responsible for assisting Project Managers in the delivery and implementation of school projects, including P3, DBB, DB, and CM; from design development through construction, building commissioning and turnover stages for assigned capital projects. The Project Coordinator is a liaison between the client/user, consultants and the construction team and must balance client/user needs within project constraints, obtaining maximum cooperation between client/user groups, support departments, external agencies, consultants and contractors.
As a member of the Project Team, the Project Coordinator will manage the control, distribution, processing and maintenance of all contract documents including plans, drawings, as-builts, change orders, detailed designs, conduct site review for quality control and advise on project(s) schedule status. The incumbent will develop processes and systems to ensure documents are reviewed and processed quickly and documents meet ministry standards. The Project Coordinator will also work closely with staff of other sections and branches to ensure facilities are inventoried and project status is reported as required.
The Project Coordinator is a key member of the project team and supports the delivery of school projects to ensure they are delivered within scope, budget, time, and quality to client's satisfaction.
The primary responsibilities for the Project Coordinator include, but are not limited to:
- Providing professional expertise to ensure that projects are progressing and that issues and problems are addressed and resolved.
- Establishing and maintaining a complex document management system for the project team, both manually and electronically within SharePoint.
- Participating in construction start up meetings on assigned projects.
- Performing frequent inspections of work area and site documentation to ensure all policies and procedures are being followed and all work is carried out as per quality time and safety regulations/specifications.
- Participating in the review of drawings and specifications to ensure adherence to building standards and coordinating input from client users to confirm functionality where appropriate.
- Ensuring all phases of document management and control comply with Government and Ministry legislation, policies, guidelines, standards, and procedures.
- Coordinating fit-up at the site and ensures the resolution to identified deficiencies.
The successful candidate will have:
- Considerable interpersonal skills for clear communication with school jurisdictions, client ministries, consultants and contractors within team concept.
- Leadership and negotiation skills.
- Ability to be creative with suggestions and possible solutions when faced with difficult and/or unique situations.
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