Human Resources Coordinator
Harrison Hot Springs Resort
Harrison Hot Springs, BC

POSITION SUMMARY: **

The Human Resources Coordinator is a key member of the Human Resources Department. The individual will coordinate recruitment initiatives, associate activities, and provide an exceptional on-boarding process for all new associates. Reporting to the Human Resources Manager, the Human Resources Coordinator provides support in all Human Resources functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES*: *

  • Accurately file and maintain all Human Resources files, confidential documents and databases digitally and paper – using company approved coding system.
  • Update Human Resources policies.
  • Screen, interview, and test applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
  • Preparing job descriptions for all positions.
  • Draft job postings and manage internal/external job postings.
  • Track completion of criminal record checks when applicable.
  • Draft offer letters and full new hire packages.
  • Administration of the new hire packages including onboarding process and orientation planning.
  • Enter new hire data in the payroll system, Avanti, and ongoing maintenance as required.
  • Respond to employee queries related to the union collective agreements and Human Resources policies.
  • Calculating employee pay, severance, payroll discrepancies, etc and maintaining all records.
  • Perform payroll/benefit-related reconciliations, benefits audits and recommending any corrective action.
  • Maintain records related to grievances, performance reviews, WorkSafe BC issues and corrective counselling documents.
  • Perform file audits to ensure that all required employee documentation is collected and maintained.
  • Completing termination paperwork and assisting with exit interviews.
  • Adherence to company and legislated confidentiality and privacy regulations.
  • Recruitment and retention ideas such as job fairs and rewards & recognition programs, etc.
  • Internal entertainment, activities to strengthen teamwork and corporate culture.
  • Be an active member of the Social Committee.
  • Some travel may be required.
  • Additional job related projects and duties as required.

EXPERIENCE AND QUALIFICATIONS*: *

  • Minimum two years previous experience in a busy Human Resources position is required.
  • High school diploma or equivalent is required.
  • Post-secondary education in Human Resource Management is an asset.
  • A combination of education/experience may be considered if directly relates to the position.
  • CPHR designation is an asset.
  • Hospitality experience is an asset.
  • Previous experience working in as unionized environment required.
  • Strong professional presentation skills.
  • Excellent leadership skills.
  • Exceptional attention to details.
  • Strong team player.
  • Strong interviewing skills.
  • Excellent listening skills.
  • Must be able to multi task and prioritize.
  • Strong communication skills are a must.
  • Superior communication skills (written and verbal) required.
  • Competency in all Microsoft Office programs and HRIS programs (specifically Avanti, preferred).
  • High data entry skills.
  • Exceptional organizational skills specifically maintaining files.
  • Previous experience in compensation and wage structures is an asset.
  • Requires the ability to work with tight deadlines with little flexibility around time lines.
  • Must be able to deal with stress resulting from the need to manage within legislative, budgetary and time constraints on a regular basis.
  • Strong ability to prepare and present an orientation program for new staff members.
  • Knowledge of payroll and benefits is a definite asset.
  • Being multi lingual in both written and verbal would be an asset.
  • First Aid Level 3 certification is an asset.
  • Flexible to a periodic changing schedule.

Job Types: Full-time, Permanent

Experience:

  • union: 1 year (Preferred)
  • hospitality: 1 year (Preferred)
  • Human Resources: 2 years (Required)

Licence:

  • CPHR (Preferred)