Overview
We are seeking a dynamic and organized Administrative Assistant/Receptionist to join our team! This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. You will be the first point of contact for visitors and callers, managing appointments, handling clerical tasks, and supporting various office functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office skills in a fast-paced environment while contributing to a positive workplace culture.
Duties
- Greet visitors warmly, answer multi-line phone systems, and direct calls efficiently using professional phone etiquette
- Manage front desk operations, including scheduling appointments and maintaining visitor logs
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks when applicable
- Handle filing, record keeping, and document proofreading to ensure all paperwork is organized and error-free
- Support bookkeeping activities such as invoicing and basic financial record
- Assist with clerical duties including copying, scanning, mailing, and organizing office supplies
- Provide excellent customer service by addressing inquiries promptly and supporting clients or patients professionally
Requirements
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Demonstrated computer skills including data entry, filing, and document proofreading
- Experience with multi-line phone systems and excellent phone etiquette
- Previous clerical or administrative experience in a real estate is highly desirable
- Strong typing skills with the ability to perform accurate data entry quickly
- Ability to handle customer support tasks with professionalism and patience
- Excellent organizational skills to manage multiple priorities efficiently
- Prior experience in a dental or medical office environment is advantageous but not required
Join us in creating a welcoming environment where organization meets exceptional service! This role is perfect for motivated individuals eager to grow their administrative expertise while making a meaningful impact every day.
Pay: $30.00-$40.00 per hour
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Work Location: In person
