Overview
We are seeking an Operations Data Assistant to join our dynamic finance team. The ideal candidate will have a strong attention to detail and high level of accuracy in data processing, and is proficient in Microsoft Excel (VLOOKUP, Pivot Tables, basic data analysis). The Operations Data Assistant will play a crucial role in ensuring the accuracy of invoice and billing records.
Maple Supply Chain Management Inc. is a leading professional in the realms of logistics, supply chain, and warehousing. We proudly serve an array of globally renowned brands and e-commerce platforms. While one of our core missions is to seamlessly connect businesses in Asia with the expansive North American market, our broader vision transcends this. We aspire to become the premier supply chain solution for both online and offline e-commerce and businesses worldwide. We are on the lookout for dedicated, honest, and hard-working individuals possessing a vibrant energy to add value to our dynamic team.
Key Responsibilities
1. Vendor Invoice Verification
- Review and verify vendor invoices to ensure services have been completed and billing information is accurate.
- Check invoice details including service scope, quantities, pricing, and supporting documentation.
- Communicate with vendors and internal teams to resolve discrepancies or missing information.
- Maintain organized and accurate invoice records.
2. Customer Billing
- Generate customer invoices based on completed orders and operational data.
- Ensure billing accuracy by verifying order details, pricing, and service completion.
- Support billing reconciliation and assist in resolving customer billing inquiries.
3. Data Processing & Reporting
- Maintain and update financial and operational data records.
- Use Excel tools (e.g., VLOOKUP, Pivot Tables) to manage and analyze data.
- Assist with preparing basic reports related to invoices, billing, and operational transactions.
4. Cross-department Communication
- Work closely with Operations, Account Manger, and Finance teams to ensure accurate billing and data consistency.
- Communicate professionally with vendors and clients when necessary.
Qualifications
Education
- Diploma or Bachelor’s degree in Business Administration, Accounting, Auditing, or related fields.
Skills & Competencies
- Strong attention to detail and high level of accuracy in data processing.
- Proficient in Microsoft Excel (VLOOKUP, Pivot Tables, basic data analysis).
- Good communication and coordination skills.
- Ability to manage multiple tasks and maintain organized records.
- Fluency in Mandarin and English.
Preferred
- Basic knowledge of accounting principles.
- Familiarity with inventory concepts (procurement, sales, and inventory flow).
- Previous experience in invoicing, billing, or data processing is an asset.
This posting is for a current vacancy. Our hiring process does not involve the use of artificial intelligence to screen, assess, or select applicants.
We thank all applicants for their interest, however only those candidates selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: $22.00-$25.00 per hour
Benefits:
- Extended health care
- Life insurance
- Vision care
Language:
Work Location: In person
