Job Title: Assistant Property Manager
Reports to: Property Manager
Name of Company: Taggart Realty Management
Location: 225 Metcalfe St, Ottawa, ON K2P 1P9
Date: Feb 1, 2021
In this role the Assistant Property Manager assists the Property Manager, providing various administrative tasks on a timely and accurate basis in accordance with company policies and internal controls. The Assistant Property Manager will work on various portfolios, including, residential, office and retail buildings. The performance of the duties must ensure a quality approach to all employees, customers, subcontractor/general contractors, tenants, managers and suppliers. All responsibilities must be performed in a manner consistent with the Taggart Realty Management vision, mission, and must comply with all company policies and procedures.
This is a full-time, fixed term position with an ideal start date in March, 2022.
Assistant Property Manager
Respond to tenant and telephone and email inquiries.
Liaise with tenants on building and tenant related issues as directed by the Property Manager.
Prepare various correspondence to residents as directed by the Property Manager.
Participate in the rental arrears process.
File office correspondence and documentation.
The PM schedules, the APM just sends the notices Keep all records in the online database up to date including tenant information.
Assist in the management of the building/parking access card system and maintain up-to-date records of all card/permit holders for all locations.
Responsible in changing of tenancy/ownership and associated payment arrangements.
Manage current and new tenant accounts including accounts receivable.
Work closely with the Property Manager and Building Operators to support day to day operations of properties.
Work with contractors, vendors, and suppliers to schedule work for pre-approved work and issue purchase orders.
Process purchase orders, invoices and tenant work orders while ensuring accurate coding and approvals are in place.
Assist with the preparation and compilation of monthly financial reports and quarterly operational report for all building types.
Assist in the dissemination of the annual operating budget(s) and recovery packages, as well as ensure their timely delivery to tenants and owners.
Assist with rentals as required, including showing suites and processing rental applications.
Other duties as requested by the Property Manager.
Statement of Qualifications:
Knowledge, Skills, and Abilities
Minimum High School Diploma, post-secondary education preferred.
Minimum of two years of experience in Property Management and/or Office Administration.
Intermediate or advanced proficiency in Microsoft Office, including Microsoft Word, Excel and Outlook.
Strong attention to detail, organizational skills and administrative skills.
Strong ability to prioritize and handle multiple tasks simultaneously.
Ability to work independently and as part of a team.
Proven ability to work effectively under pressure in order to meet deadlines.
Ability to maintain confidentiality and approach situations in a diplomatic and professional manner.
Experience with Yardi would be an asset.
Physical/Sensory Effort/Work Environment:
Sitting or standing for long periods of time at workstation.
Manual dexterity required to use desktop computer and peripherals.
Providing service to several people, working under many simultaneous deadlines.
All candidates are asked to apply via the following link: taggartgroup.bamboohr.com/jobs. Any questions regarding the position can be directed to firstname.lastname@example.org.
We thank all candidates for their interest, however only applicants selected for an interview will be contacted.
The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, sexual orientation, age, marital status, physical or mental handicap, or financial ability.
In accordance with the Accessibility for Ontarians with a Disabilities Act, we’re committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to email@example.com with your request. Your information will be treated as confidential.