Project Coordinator
Aecon Group
Port Elgin, ON
As a Project Coordinator/Engineer you will play a key role in providing leadership in managing/supervising construction projects by assisting in the project management and coordination of schedules, manpower, customer relations, engineering, etc. Risk analysis; project forecasting, liaising with EPC and subcontractors are daily occurrences in these positions. This position reports directly to the Project Manager.

The Project Coordinator reports to the Project Manager responsible for the project, as well supports other project leads as required. Following the Project Manager’s review of the project estimate, budget, commercial and the technical review of the project, the Project Coordinator directs, coordinates and exercises functional authority for planning, organization, control, integration and completion of engineering and construction requirements within the scope of a specified project.

Key Responsibilities
Detailed Work Planning Support for Site Projects

Production coordination of approval of detailed work plans, including preparation of Comprehensive Work Packages (CWPs)
Interpretation and conversion of design to execution plans
Experience with Engineering Change Control (ECC) procedures including preparation of Field Changes
Procurement of materials for site projects

Financial Tracking/Reporting
Assist with project budget set-up
Interface with accounting department to ensure accurate set-up of budget and invoicing system
Track and input actual financial metrics in enterprise management system
Assist and/or lead forecasting activities for major project financial metrics – revenue, margin, cost at completion
Prepare job status reports and other reports as required for reporting to senior management

Contract Administration
Assist in preparation of contract notices and change orders
Maintain familiarity with project contract terms and conditions to ensure project activities are aligned
Track and report on change orders and contract issues
Serve as secondary point of contact for customer contract management representatives

Procurement and Sub-Contracts
Based on project team inputs – assess needs for purchased goods
Define technical requirements, code requirements, special purchasing conditions
Prepare purchase requisitions and interface directly with company departments (QA, purchasing, audit group, project group) group to instigate procurement
Serve as Single Point of Contact (SPOC) for suppliers, sub-contractors, purchasing dept. for all goods and services
Track status of all purchased goods (delivery date, issues/risks, etc) and report to project team
Prepare sub-contract documents for required services – scope definition, contract doc’s; interface with sub-contract admin and service provider as required to issue sub’s
Supplier development – research and select suppliers based on project needs; coordinate addition to Aecon Approved Supplier List for scope of work

Project Scheduling
Proficient in MS Project, and P6 if possible
Set WBS for projects based on project team input
Set up and maintain project schedules
Set up “dashboards”/reports for project “Key Performance Indices” (KPI’s)
Set up and maintain project “1-Pagers”

Required Knowledge & Skills
Experience performing work at/for nuclear power generating facilities, including general familiarity of procedures and practices related to working at a nuclear site
Experience with Asset Suite / Passport work management programs
Working knowledge of Quality Assurance standards (CSA N285, CSA N286, CSA Z299, ISO9001)
Excellent communication skills, written and verbal
Works effectively in a team environment (trades, tech’s, Engineers, management, other), under high pressure
High level of initiative and keen interest in technical problem solving
Willing to travel (South Western Ontario, potentially beyond in 2+ years)
Minimum 3 years’ experience in an Engineering or Project Coordination Role
Bachelor Degree in Engineering Science (Electrical/I&C Engineering preferred but will consider any)
Will consider CET