About IBU
International Business University (IBU) is a new and unique teaching-focused university specializing in business education that is looking for highly talented, motivated, and qualified faculty and professionals, ready for the next level of challenge in their career.
Overview
The Student Finance Officer is responsible for effectively managing office records, invoices, and outstanding dues. The incumbent in this role is also responsible for maintaining student fee accounts, handling Accounts Receivable invoices, liaising with the recruiting team, synchronizing data between Salesforce CRM and QuickBooks, addressing overdue receivables professionally, and maintaining precise filing. The Student Finance Officer should always prioritize confidentiality and professionalism when interacting with stakeholders.
Responsibilities
- Administer all aspects of OSAP, including applications, assessments, disbursements, and compliance with provincial regulations.
- Provide sound advice to students regarding financial aid options, including OSAP, scholarships, grants, and payment plans.
- Support the university's student finance services offering for domestic and international students.
- Ensure compliance with federal and provincial regulations related to student financial aid programs, including maintaining accurate records and preparing required reports.
- Efficiently organize, manage, and synchronize office records and files about student fees, invoicing, and outstanding dues.
- Oversee the CIBC International Student Payment portal to manage student fee payments.
- Compile, review, and draft letters and invoices while keeping an up-to-date student roster for the company.
- Encode and post-Accounts Receivable invoices to the correct GL Accounts, as needed.
- Maintain regular and effective communication with the recruiting team for invoicing and pending collection.
- Download and upload data to and from the Salesforce System and update QuickBooks promptly.
- Promptly follow up on any overdue Accounts Receivables with the recruiting team in a professional manner.
- File correspondence, invoices, and receipts with precision and appropriateness.
- Uphold the utmost confidentiality in all interactions and tasks.
- Portray a positive and professional image of the organization when engaging with employees, students, visitors, and external stakeholders.
- Other related duties as required.
The successful candidate will have the following essential qualifications:
- Bachelor's degree in Business, Accounting, Finance, or related discipline.
- Minimum three years of related experience in student financial services, with a focus on OSAP administration.
- In-depth knowledge of OSAP regulations, policies, and procedures.
- Must have prior experience in QuickBooks and advanced knowledge of Excel.
- Self-starter with excellent interpersonal communication as well as written skills, coupled with a strong sense of self-motivation and accountability.
- Excellent verbal and written communication skills, including the ability to handle sensitive information in a confidential manner.
- Self-starter with excellent interpersonal communication as well as written skills, coupled with a strong sense of self-motivation and accountability
- A positive, enthusiastic, can-do attitude and a genuine interest in working within an educational environment.
IBU values and embraces diversity, equity and inclusion as fundamental to our mission to educate students for career success in the business world today. Our desire is to ensure that our institution is a welcoming, inclusive, respectful and safe environment for everyone, in particular as an institution operating on traditional lands of Indigenous Peoples and communities, IBU recognizes its obligation as a member of the Ontario postsecondary system to join the path of reconciliation with Indigenous People. We are an Equal Opportunity Employer. If you require a disability-related accommodation to participate in the recruitment process, please contact us at [email protected] and we will be happy to accommodate your needs under the Ontario Human Rights Code.
If you are interested in this opportunity, please submit to [email protected], a covering letter and resume in MSWord (docs) or PDF format. See our website www.ibu.ca for further information about this new and exciting university.
Applications will be reviewed and considered as they arrive. While we appreciate all applications, we regret that we can only contact those candidates selected for an interview. We thank all applicants for their submissions.
Job Type: Full-time
Benefits:
- Dental care
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- Bachelor's Degree (preferred)
Experience:
- OSAP: 3 years (required)
- QuickBooks: 2 years (required)
- full cycle accounting: 3 years (required)
Work Location: In person
