Swim Club Administrator
Markham Aquatic Club
Markham, ON

Description

The Club Administrator is the first point of contact for the Markham Aquatic Club (MAC). The Administrator is responsible for the accounting records, for swimmer registration and accounts, and other miscellaneous administrative duties. He/she will report to the Head Coach, liaise with the Treasurer and will also have duties assigned by the Club’s Board of Directors.

MAC is a not-for-profit swim club run by a volunteer Board of Directors and paid Coaches. We have approximately 350 swimmers in 9 different training groups. Every weekday morning and afternoon and Saturday morning, we have swimmers training at various pools throughout Markham. Our swimmers are also at competitions two or three weekends of every month. We also organize fundraisers and social activities to help support the club and celebrate our success. The Club Administrator is the central point of all this activity. He/she supports the coaches who have unique and flexible work schedules and parent volunteers who give their limited spare time to help run the club.

We are looking for a Club Administrator who is very organized and flexible to fit into our unique work environment. We want someone who is interested in the sport of swimming and amateur sport in general and who shares our goal of creating an environment that allows our swimmers to reach their full potential.

Qualifications - Mandatory:

  • Proficient in Microsoft Office, QuickBooks Online and general use of a computer.
  • Excellent written and oral communication skills.
  • Accounting or bookkeeping experience.
  • Very strong time management skills.
  • Strong focus on customer service.
  • Detail oriented

Qualifications - Desirable:

  • Speaks Cantonese or Mandarin.

Duties

Financial

  • Prepare general ledger entries, maintain records and files
  • Preparing cheques and bank deposits
  • Reconciling accounts, including the bank account
  • Preparing journal entries
  • Month end reporting
  • Maintain swimmer accounts by posting charges, collecting expenses and depositing cheques.
  • Manage all swimmer information including registration, changes, and withdrawals within Club computer system and Swim Ontario system.

General

  • Retrieve club mail, answer general emails and phone calls.
  • Process swimmer registrations
  • Ordering and managing office supplies.
  • Manage all swimmer information including registration, changes, and withdrawals within Club computer system and Swim Ontario system.
  • Organize hotel, transportation and food for team travel meets.
  • Book conference rooms.
  • Maintain club documents.
  • Ordering and managing office supplies.
  • Organize hotel, transportation and food for team travel meets.

Communication

  • Communicate to the membership via email.
  • Communicate with the City of Markham and local media.
  • Post information to the website.

Place of Work

Most of the time, work is conducted from the club office in Unionville. As needed, travel to one of the pools or any other locations that the club meets at from time-to-time may be required. With prior approval, some of the regular hours may be completed at home. Work from home will require access to high-speed internet and a phone at the employee’s cost.

Hours and Location of Work

Standard hours of work are 20-25 hours per week. 1-2 evenings per month may be required.

Equipment:

A computer and necessary software will be provided. A car will be required to travel to the bank, different pools and to do miscellaneous errands.

Job Type: Part-time

Salary: $23.00 to $27.00 /hour