Receptionist
Aecon Group Inc.
Calgary, AB
ORGANIZATIONAL OVERVIEW: Aecon Group Inc. is Canada’s largest, publicly traded construction and infrastructure development company. Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally. BUSINESS UNIT OVERVIEW: Aecon Water Infrastructure Inc. is proud of the work we do every day expanding and improving Canada’s infrastructure. A key area of emerging opportunity for Aecon lies in Canada’s water and wastewater infrastructure market. We are well positioned to respond to the demand for water and wastewater projects with our substantial mechanical expertise, the ability to leverage strategic partnerships as a partner-of-choice, with the ability to quickly redeploy resources, and as a leader in the development of Public-Private Partnership projects. POSITION OVERVIEW:Reporting to the Office Manager the Receptionist is responsible for providing clerical and administrative support and for answering and forwarding call, greeting visitors to the office in an efficient and friendly manner, and for providing clerical and administrative support. KEY RESPONSIBILITIES:
As the initial contact on behalf of Aecon, greet and present a positive and professional image of the organization to all clients, employees, visitors, suppliers, etc.
Receive and transfer incoming calls in a professional manner
Receive and coordinate office mailings - monitor and track packages, shipments as necessary
Maintain reception area in a tidy and presentable manner;
Type forms, letters, reports, and memos as necessary
Assist in collecting and entering timesheets
May assist in making travel arrangements;
Update company phone lists
Manage and order office supplies
Assist other departments in things including but not limited to; reconciling invoices/billings, uploading, creating requisitions
Responsible for booking boardrooms and catered lunches for meetings
Assist in entering expenses
Other related general administrative duties as required

REQUIRED KNOWLEDGE & SKILLS:
Completion of Secondary School
Previous high volume switchboard / reception experience would be an asset
Superior communication skills both written and oral
Ability to work as a team player
Superior working knowledge of MS Office (Word, Excel, Access, Power Point)
Resourceful, highly organized, client focused
Superior typing skills and careful attention to detail
Ability to handle multiple tasks and prioritize

COMPENSATION & BENEFITS:
Aecon offers the opportunity to work on challenging, high profile projects and provides competitive compensation and benefits. Aecon is an equal opportunity employer.