Job Summary
We are seeking a detail-oriented and organized Project Coordinator to join our growing team in Nova Scotia. The ideal candidate will support project planning, scheduling, and execution, ensuring seamless communication among stakeholders. Reporting directly to the Construction Manager/Superintendent, while also assisting and supporting the Project Manager, your time will be split between the field and in-office.
Responsibilities
- Maintain project schedule
- Distribute meeting agendas and coordinate logistics for project meetings
- Attend and document morning foreman meetings, client POD and client EOD meetings
- Prepare and distribute meeting minutes with actions and decisions from site meetings
- Collect daily paperwork from field and enter data into appropriate trackers (ex. Time sheets, foreman reports, DSB’s, LEMS, and time of requests)
- Maintain site progress tracker and project performance databases tracking overall progress.
- Coordinate change orders
- Adhere to tight timelines
- Manage budgets across project(s)
- Set up and ensure that all subcontractors are managed accordingly
- Track weather days
- Update management team progress reports
- Update Client progress reports as required
- Update weekly schedule progress reports and highlights risks or delays
- Track key milestone dates and issues, reminders sent to responsible parties
- Prepare purchase orders and submit for approval
- Assist in preparing monthly cost reports and forecasts for the CM/PM or Project Controller
- Maintain cost tracking spreadsheets and ensure accuracy before PM review
- Participate in field inspections and audits
- Gather daily site progress pictures
- Ensure quality records are filled and accessible for closeout packages
- Verify all subcontractor documentation is completed prior to substantial completion
- Participate in project kick-off, coordination and lessons-learned meetings
- Documents tasks where required, performs labour duties as needed
- Adhere to all safety standards and procedures. Identifies risks and gaps in safety execution in the operational environment and either stops work / escalates or implements defined and appropriate mitigation methods with appropriate oversight
- Effectively contribute to a strong team environment
- Proactively looks for improvement opportunities to job related processes and procedures and communicates through appropriate channels
- Represent MWS as a knowledgeable, professional, and respected brand ambassador
- Positively represent MWS in the wind industry, as well as in the communities in which we operate
Skills
- 2+ years' experience working as a project coordinator, preferably in the wind or construction industry
- PMP / APM certification, would be considered an asset
- Experience dealing with unions and collective agreements
- Familiarity with project documentation workflows
- Experience with Purchase Orders, budget adjustments and cost tracking
- Advanced experience in MS Office application, including Excel
- Excellent attention to detail
- Valid CSTS 2020 Certification - ACSA/ESE (within 3 years)
- Valid WHMIS 2015 Certification - ACSA/ESE (within 3 years)
- Demonstrates integrity, strong initiative, work ethic, as well as a focus on safety and quality of work on a continuous basis
- Strong understanding of construction estimating, contracts, and project scheduling techniques
- Knowledge of construction management principles including project coordination and site safety protocols
- Excellent time management skills with the ability to prioritize tasks effectively
- Effective communication skills for coordinating with diverse teams and stakeholders
- Familiarity with construction site experience is preferred but not mandatory; however a strong foundation in construction management is essential
- Ability to manage multiple projects simultaneously while maintaining attention to detail
- Comfortable with public speaking
- Detailed-oriented and a problem solver
- Experience/knowledge with wind turbines, would be an asset
- Experience working on remote job sites
- Basic Safety Training Standard through Global Wind Organization (GWO), would be an asset
- Wind Turbine Technician Certification, would be an asset
- First Aid Training, would be an asset
- Valid LOTO – ACSA/ESE (within 3 years)
Working Conditions & Conditions of Employment
- This position is a safety sensitive position. Employees will be required to obtain a negative Pre-Employment Drug & Alcohol Test
- Further testing may be required throughout employment to meet various policy or client requirements
- Must have a valid Class 5 Drivers’ License and meet MWS Driver Risk Matrix
- Day shifts and Weekend shifts, with the possibility of Night shifts
- Overtime will be required, including working a flexible and variable work schedule as needed to meet business objectives
- Inclement weather conditions
- Utilization of Personal Protective Equipment (PPE) as necessary
Job Type: Fixed term contract
Contract length: 12-24 months
Pay: $30.00-$35.00 per hour
Expected hours: 40 – 60 per week
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
- Wellness program
Work Location: On the road
