Canadian Food Inspection Agency
Chicoutimi (Québec), Lacolle (Québec), Mirabel (Québec), Montréal Island (Québec), Québec (Québec), Rimouski (Québec), Rouyn-Noranda (Québec), Saint-Hyacinthe (Québec), Sherbrooke (Québec), Victoriaville (Québec)
Assignment, Deployment, Indeterminate, Specified Period
$51,229 to $55,290
For further information on the organization, please visit Canadian Food Inspection Agency
6 April 2022 - 23:59, Pacific Time
Who can apply:
Persons residing in Canada and Canadian citizens residing abroad.
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.
We will only accept applications received through the GC Jobs website, therefore you must submit your application by clicking on “Apply online” in this advertisement. Persons who are unable to apply online must use the “Contact information” below, prior to the closing date, to request specialized accommodation.
The Canadian Food Inspection Agency (CFIA) is a separate employer and is not subject to the Public Service Employment Act.
The CFIA considers applications from individuals who have legal status to work in Canada and does not give preference to Canadian citizens.
In your application, please identify the legal status which entitles you to work in Canada - Canadian citizenship, permanent resident status or work permit. You will be asked to show proof of this status in order to complete the security screening required for employment. Failure to provide this information will eliminate your application from further consideration.
Individuals without Canadian citizenship, permanent resident status or an open or CFIA-specific work permit will only be considered if all other applicants with legal status to work in Canada are determined to be not qualified.
Reporting to the Inspection Manager, Regional Planning and Resource Manager, or another supervisor, the position is responsible for general administrative support to CFIA staff, and may include, without limitation, all or a combination of the following:
- Provides reception and general administrative support to a manager/supervisor and staff.
- Provides administration, human resources, procurement, financial service and advice.
- Provides administrative support to the Manager and/or staff, including arranging meetings, making travel arrangements, drafting correspondence and maintaining records.
- Maintains data related to the inspection program or complete data entry for Laboratory systems.
- Processes cost recovery in automated systems and produces scheduled and ad-hoc reports as required.
- Prepares and processes program related documents and forms required for services, such as registrations and/or licenses.
- Prepares and deals with export certification documents.
- Calendar and email management.
We offer a bilingual, science-based environment, with excellent benefits, flexible hours, opportunities for advancement, an emphasis on learning and development, and a high level of employee satisfaction. Join a workforce that’s as diverse as the people it serves. You can find some more great reasons to join us on our website: http://www.inspection.gc.ca/about-the-cfia/cfia-jobs/top-10-reasons-to-join-us/eng/1299859095075/1299859142835
Intent of the process
A pool of qualified candidates will be established. This pool may be used to staff positions with similar qualifications, with various language requirements, various conditions of employment and/or various tenures in the different branches of the Quebec region.
Positions to be filled:
Number to be determined
Information you must provide
Contact information for 2 references.
In order to be considered, your application must clearly explain how you meet the following (essential qualifications)
You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.
A secondary school diploma OR a professional studies diploma from an accredited educational institution.
Applicants submitting education credentials from a non-Canadian institution are responsible for obtaining certification that these credentials are the equivalent of the Canadian education level required for the position.
Please refer to the link below for more information.
Recent experience* in providing comprehensive administrative services**.
- Recent experience is defined as experience normally acquired within the last five (5) years.
**Examples of administrative support services may include, but are not limited to, handling travel requests, financial processing (invoices, purchase orders, etc.), handling correspondence, coordinating administrative activities, logistical support for conferences or videoconferences and customer service in a position-related field.
You must provide clear and detailed information in your résumé. Please include, among other things, the title of the position held, the duration, the name of the organization and the main duties you have performed. Focus on the important accomplishments of each job held. Your résumé will be used in order to validate that you have the essential experience criterion (EE1).
Planning and Organizing
Effective Interpersonal Relationships
Client Service Orientation
Oral and Written Communication
Essential Skills and Abilities with the Office Suite
If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)
A post-secondary diploma in a related field (such as but not limited to accounting, office automation or administration).
Recent* and significant** experience as an office clerk or accounting.
Recent* and significant** experience in purchasing and procurement.
Recent* and significant** experience as a receptionist.
Recent* and significant** experience as an assistant to a manager or director.
- Recent experience is defined as experience normally acquired within the last five (5) years.
**Significant is defined as experience associated with having performed a broad range of related activities which could normally be acquired over a period of approximately two (2) years or more.
The following will be applied / assessed at a later date (essential for the job)
Various language requirements
(French Essential, Bilingual – Imperative BBB/BBB).
Official languages proficiency will not be assessed for entry to the pool. Candidates entered in the pool will have an opportunity for assessment of their official languages proficiency if and when they are considered for an appointment.
Information on language requirements
Conditions of employment
Reliability Status security clearance - Applicants who have not lived in Canada for the past five (or ten, depending on security level) years may be required to submit a police certificate from each country in which they have lived for six months or more during this period, as well as other documentation required for the security screening process. Failure to submit this documentation if requested will eliminate the application from further consideration.
The following conditions of employment are required for an appointment from the pool:
- Adherence to the CFIA Code of Conduct.
- Adherence to the CFIA Conflict of Interest and Post-Employment Policy.
- Compliance with the Values and Ethics Code for the Public Sector.
- Legal status to accept employment for the entire period of employment.
Any of the following conditions of employment may be required for an appointment from the pool:
- Willing and available to work overtime.
- Valid driver’s licence.
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
1. Personal information is obtained for the purpose of determining an individual’s competence and suitability for employment. If a staffing complaint questions this determination, please be advised that relevant personal information you will provide in the course of this staffing process may be disclosed to substantiate the staffing decision.
2. Please ensure that you read ALL points listed below, as this section contains important information about the application process. Failure to read these notes and follow these instructions could result in your application missing required information which may result in your application being eliminated from this staffing process.
a) You are entitled to participate in the staffing process in the official language of your choice.
b) For this staffing process, the CFIA will communicate with you by email. You must provide a valid email address to which you wish to receive communication regarding this staffing process. You must ensure that you check your email account including spam, promotion or other folders regularly as there may be a deadline for responses. If you respond past the deadline you risk being removed from the staffing process.
c) Applicants who are screened in to this staffing process will be sent further information by email regarding what to expect during subsequent phases of this staffing process.
d) Depending on the number of applicants, CFIA's needs and CFIA HR plans, volume management strategies such as, but not limited to, top-down approach, cut-off scores, random selection and/or assessment may be used for the purpose of managing applications/candidates. Should a volume management strategy be used, communication regarding the application of the strategy will be provided to those candidates who are impacted.
e) During the application or assessment process both cheating and plagiarism are considered forms of misconduct and are not permitted. Any person found cheating, including those who help others to cheat, may be subject to removal from the staffing process.
f) A copy of your resume will be used to confirm your qualifications during the preselection and at the appointment stage.
g) For more information on how to apply to a CFIA staffing process, please visit: https://inspection.gc.ca/about-the-cfia/job-opportunities/how-to-apply/eng/1340676915348/1340679107182.
h) You will be asked to provide proof of your education credentials later in the staffing process.
i) Various assessment tools may be used in this staffing process such as: standardized tests, reference checks, written tests, an interview, etc.
j) All written and verbal communication obtained throughout the staffing process, from the time of application to close of process, may be used to evaluate the candidate.
We thank all those who apply. Only those selected for further consideration will be contacted.