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The Administrative Assistant is responsible for accurate and efficient administrative processes in support of the Director Occupational Health and Safety and Infection Prevention and Control and works closely with program leaders and staff to support the work of the portfolio, corporate and program operations and priorities. The Administrative Assistant supports the Director, Coordinator and the team through the coordination of a range of initiatives. The Administrative Assistant is a key contact for the program, as well as a communication point for program projects, processes and support. The Administrative Assistant will also assist with the creation of work processes, purchasing, timekeeping, and other needs as identified by the Director. The Administrative Assistant interacts with a variety of internal and external partners.
College diploma in Administrative Studies (2-3 year program)
A minimum of two years of recent experience in related administrative professional role
Knowledge of a Safety Culture in a Health Care Setting in compliance with the Occupational Health and Safety Act
Self-starter, demonstrating initiative, anticipating needs and willing to tackle additional tasks to support Director and the department
Highly developed prioritization and organizational skills
Demonstrated comfort and aptitude for technology, use of multiple systems, etc.
Ability to demonstrate intermediate level in Microsoft Suite (Word, PowerPoint, Excel)
Demonstrated ability to compose correspondence and reports independently and with accuracy, including responding directly to routine correspondence or inquiries
Ability to accept and adapt to changing priorities, procedures, methods and continuous improvement strategies
Demonstrated ability to be detail oriented, maintain a high level of accuracy and analyze/manipulate data
Strong interpersonal skills with the ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature; a good sense of humour
Teaching and Research
St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties
Provide documentation you have received two doses of the Covid-19 vaccine and a written commitment to follow any future Public Health recommendations and St. Joseph's Health Care London policies and processes related to Covid management in the workplace.
Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox)
Provide documentation of the Tuberculosis skin testing
Posting date: November 25, 2021
Submission deadline : December 01, 2021
Julie Neilans, Human Resources
Your interest in this opportunity is appreciated.
Only those under consideration will be contacted.