My client, a construction company located in Northwest Edmonton is seeking an Office Manager to oversee their daily administrative operations. The ideal candidate will have strong administrative skills and some bookkeeping. This is a very small and quiet office. Working hours are M-F 8:30am-4:30pm. The successful candidate will enjoy a large private office with windows. The working environment is very positive, friendly & collaborative.
Responsibilities
- Project billing – Generating A/R invoices
- Issuing CCDC Contracts
- Issuing Sub-trade purchase orders
- Processing and allocation of sub-trade invoices – A/P
- Maintaining/issuing contract documentation (ie. Change Orders)
- Creating project binders
- Maintaining project finance tracking sheets/budgets
- Coordinating service work requests
- Creating and maintaining services work orders
- Maintaining service work financials
- Receiving shipments
- Coordinating conference attendance, tradeshow requirements
- Maintaining project lists for the marketing team
- Working with marketing team and photographer to ensure all projects are photographed and posted to social media
- Allocation of payroll
- Ordering/purchasing office supplies
- Completing project closeout processes
- Inputting accounts payables into accounting software
- Preparing accounts payables twice monthly
- Completing credit card accounts payables
- Handling miscellaneous office duties
Qualifications
- Strong administration skills
- Basic bookkeeping skills
- Strong computer skills - WORD, EXCEL, ADOBE
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills to interact with team members, clients, and vendors
If you are interested in this wonderful opportunity - apply today!
Job Types: Full-time, Permanent
Pay: $60,000.00-$70,000.00 per year
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Secondary School (preferred)
Experience:
- Administrative: 3 years (preferred)
Work Location: In person
