Overview
We are seeking a detail-oriented and proactive Finance Coordinator to join our dynamic finance team. The ideal candidate will play a vital role in the complete and accurate administration of Accounts Payable, Accounts Receivable, Resident Trust Funds, and month-end financial reporting. The role also supports overall financial operations and performs additional duties as assigned by the Finance Manager. The Finance Coordinator serves as the designated backup to the Payroll Coordinator.
Responsibilities
- Provide financial support and guidance to the Management Team.
Accounting and Financial Functions
- Ensure all accounting functions are completed accurately and within established timelines, including but not limited to:
Accounts Administration
- Accounts Payable and Accounts Receivable
- Processing manual and system-generated cheques, PDS
- Bank deposits and reconciliation
- Monitoring overdue accounts and PAP (Pre-Authorized Payments)
Resident Financial Administration
- Census reporting
- Rate reductions, Director’s discretion adjustments, exceptional circumstance billing
- Resident trust deposits, disbursements, and statements of account
- Petty cash reconciliation and reimbursements
Payroll and Benefits Administration
- Payroll processing
- Time and attendance system balancing
- Record of Employment (ROE) preparation
- T4 reporting
- Administration of employee benefits
- Pension and Group RRSP administration
- Union dues processing
- Health and benefits plan administration
- Maintenance of seniority lists
- Perform other duties as assigned and as outlined in the Job Task Inventory.
- Demonstrate working knowledge of applicable legislation, including Collective Agreements, the Employment Standards Act, Labour Relations Act, Occupational Health and Safety Act, and other relevant regulations.
- Participate in facility-wide quality improvement initiatives.
- Prepare for and participate in internal and external audits.
- Understand, monitor, and contribute to the improvement of quality indicators to achieve satisfactory results.
Qualifications
To join our team, candidates must meet the following qualifications:
- Diploma in Accounting or Business Administration (minimum requirement).
- Minimum two (2) years of accounting experience, including a strong background in Accounts Receivable and Account Payables.
- Experience with computerized payroll systems (ADP Workforce, Employeur D, Evolia or similar).
- Experience in Accounts Payable, Accounts Receivable, and Benefits Administration.
- Experience processing payroll in a unionized environment.
- Working knowledge of Microsoft Office Suite.
- Ability to interpret Union contracts, policies, and procedures.
- Strong organizational skills with the ability to multitask and work independently.
- Excellent interpersonal skills with the ability to interact professionally and courteously with residents, the public, employees, and volunteers.
- High level of integrity, confidentiality, and sense of responsibility.
- Demonstrated care in the use of supplies and equipment and ability to maintain an organized workspace.
- Experience in MS Great Plains, Sage or Netsuite, PointClick Care, etc. is considered an asset
- French language skills are considered an asset.
Employment Requirements
- A current Vulnerable Sector Check (including Criminal Background Check) dated within the past six (6) months, or willingness to obtain one.
- Proof of TB testing within the past six (6) months, or within 14 days of hire, or a chest X-ray within the past year, in accordance with Public Health requirements.
- Two supervisory references.
- Proof of required vaccinations. The Employer strongly recommends remaining up to date with recommended vaccines. Vaccination requirements are subject to change in accordance with Employer policy.
What We Offer
- Competitive wages
- Comprehensive employee benefits
- Employer-matching RRSP contributions
Job Type: Full-time
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match
Ability to commute/relocate:
- Maxville, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounting: 2 years (required)
Work Location: In person
