Required Experience: 5 to 7 years in Law Firm Administration
Location: Calgary office
Based on experience
Our ideal candidate will have:
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Proven 5 to 7 years of Law Firm Administration experience
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Ability to collaborate with law firm owners for effective implementation and execution
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Proficiency in handling confidential information with professionalism and trustworthiness
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Outstanding organizational and calendar management skills
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Basic knowledge in Bookkeeping (external bookkeeper and accountant available)
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Excellent technology skills with a quick learning ability
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Strong communication skills (verbal and written)
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Experience in client management and strong writing skills
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Record of delivering accurate work with attention to detail
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Energetic, enthusiastic, and team-oriented attitude
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Ability to multitask, work under pressure, and remain focused
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Willingness to learn new skills daily
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Human Resources experience
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Understanding of Law Firm Requirements and Obligations
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Positive and proactive problem-solving approach
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Proficiency in Word, Outlook, PowerPoint, and Excel
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Sees this role as a profession, not just a job
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High integrity and outstanding character
Responsibilities:-
Ensure timely handling of billing, accounts, and collections
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Manage the processing of firm and client payables and the collection of receivables
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Oversee petty cash reconciliations
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Review the cash flow report weekly with the managing lawyer
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Discuss monthly firm financial reports with the managing lawyer
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Run firm payroll and administer benefits
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Monitor Key Performance Indicators for all staff to ensure optimal performance
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Supervise day-to-day law firm operations and ensure smooth functioning
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Establish and uphold office administrative systems and procedures
Qualifications:-
Must have at least 5 to 7 years of Law Firm Administration experience, specifically working with law firm owners to implement and execute tasks efficiently
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Proficiency in Word, Outlook, PowerPoint, and Excel is required; familiarity with CLIO Manage would be an advantage
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Excellent organizational, time management, and problem-solving skills are essential for success in this role
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Strong oral and written communication abilities are a must, along with keen attention to detail, to manage constraints effectively
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Ability to handle multiple tasks of varying complexities and exhibit a willingness to take on new challenges to develop skills further
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Should be able to work independently while supporting the team and reporting directly to the managing lawyer
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Demonstrated track record of producing accurate, detailed work and maintaining confidentiality with sensitive information
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An optimistic and enthusiastic approach to facing challenges and opportunities is highly valued in this role
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Must possess outstanding calendar scheduling skills and be able to work in a high-pressure environment while remaining focused
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Should have a cooperative attitude toward teamwork and a proactive mindset toward achieving team success
About Company
Ackah Business Immigration Law is a boutique immigration law firm that values deep expertise, exceptional service, and long-term relationships. While our core practice is immigration, we frequently receive client needs that extend beyond our scope. To better support clients and keep referrals in-house, we are expanding our network of trusted professionals through of counsel relationships.
