Help Build One of the Region's Best Fleet Operations
We are a growing, company seeking an experienced Fleet & Equipment Coordinator to lead the coordination, maintenance, and continuous improvement of a diverse commercial fleet.
This is more than a maintenance position. We are looking for someone who wants to take ownership, build systems, improve processes, and help shape the future of our fleet operation.
You'll work alongside our leadership team, operators, and trusted vendors to ensure our equipment is safe, reliable, compliant, and ready to perform every day. If you're someone who enjoys solving problems, improving efficiency, and making a measurable impact, we'd love to hear from you.
About the Role
This is a hands-on leadership position with approximately:
- 50% coordination, planning, administration, and leadership
- 50% diagnostics, repairs, troubleshooting, and shop support
This role offers significant autonomy and the opportunity to develop and implement systems that support a growing organization.
Our Fleet Includes
- Pickup trucks
- Trailers
- Skid steers
- Wheel loaders
- Excavators
- Tractors
- Zero-turn mowers
- Small engine equipment
- Snow and ice management equipment
- Salt spreaders
- Liquid application systems
Key ResponsibilitiesFleet Operations
- Develop and coordinate preventative maintenance programs
- Schedule repairs, servicing, and inspections
- Minimize equipment downtime through proactive planning
- Coordinate emergency repairs and breakdown response
- Manage seasonal fleet changeovers
- Maintain detailed fleet records and service history
- Coordinate equipment purchases and disposals
- Develop long-term asset lifecycle plans
Shop Operations
- Assist with equipment diagnostics and repairs
- Maintain an organized, efficient, and safe shop
- Manage parts inventory and ordering
- Coordinate outside repair facilities and service vendors
- Administer warranty claims and manufacturer support
Compliance & Safety
- Manage CVOR compliance
- Coordinate licensing and registrations
- Schedule and document MTO inspections
- Coordinate fleet safety inspections
- Maintain accurate compliance records
- Promote a strong culture of safety and accountability
Administration
- Assist with fleet budgeting
- Manage fuel usage and reporting
- Maintain GPS and telematics systems
- Track fleet utilization and operating costs
- Maintain computerized maintenance records
- Prepare reports and recommend operational improvements
Qualifications
We're looking for someone with:
- Minimum 5 years of fleet, heavy equipment, or transportation experience
- Strong mechanical aptitude
- Excellent organizational and planning skills
- Strong computer and software proficiency
- Excellent communication skills
- High attention to detail
- Strong leadership and problem-solving abilities
- Ability to manage multiple priorities in a fast-paced environment
The following certifications or experience are considered strong assets:
- 310T Truck and Coach Technician
- 310S Automotive Service Technician
- 421A Heavy Equipment Technician
- Small engine repair
- Welding and fabrication
- Hydraulic systems
- Diesel engine diagnostics
- Electrical troubleshooting
- AR, DZ, or AZ licence
- CVOR knowledge and compliance experience
The Ideal Candidate
You are someone who:
- Takes ownership and follows through
- Believes preventative maintenance is the key to reducing downtime
- Enjoys building systems and improving processes
- Leads by example
- Is equally comfortable in the shop and behind a computer
- Communicates effectively with operators, suppliers, and leadership
- Thinks proactively instead of reactively
- Thrives in a fast-paced environment where every day is different
- Has a customer-first mindset and understands that equipment reliability directly impacts operational success
What We Offer
- Competitive salary of $80,000–$90,000, based on experience
- Full-time, permanent position
- Modern, continually growing fleet
- Opportunity to build systems from the ground up
- High level of autonomy and decision-making
- Ongoing training and professional development
- Leadership opportunities as the organization continues to grow
- Professional, innovative, team-oriented culture
- Family-oriented work environment
- A company committed to accountability, safety, and exceptional customer service
Schedule
- Full-time
- On-call availability required for emergency fleet support
- Seasonal flexibility required during peak operational periods
What Success Looks Like in Your First Year
Within your first year, you will have the opportunity to make a lasting impact by:
- Developing and implementing a comprehensive preventative maintenance program that significantly reduces unplanned equipment downtime.
- Creating standardized fleet records, digital maintenance histories, inspection schedules, and compliance tracking systems that improve visibility and accountability.
- Improving shop organization, workflow, cleanliness, and inventory management to increase efficiency and productivity.
- Building strong relationships with suppliers, dealerships, and repair vendors to improve service, reduce costs, and maximize warranty opportunities.
- Implementing effective parts inventory controls to ensure critical components are available while reducing unnecessary inventory costs.
- Establishing consistent equipment inspection and reporting procedures that improve safety and equipment reliability.
- Enhancing fleet budgeting, fuel tracking, and utilization reporting to support informed operational and financial decisions.
- Developing long-term asset lifecycle plans that guide equipment replacement, capital planning, and fleet growth.
- Supporting operators through clear communication, planning, and leadership to foster a collaborative, high-performing team environment.
- Leveraging GPS, telematics, and maintenance software to improve equipment tracking, scheduling, and overall fleet performance.
- Helping build a proactive maintenance culture where equipment is serviced before problems occur, rather than repaired after failures.
- Ensuring all fleet operations consistently meet licensing, CVOR, MTO, and regulatory compliance requirements.
- Becoming the trusted leader for fleet operations by bringing structure, continuous improvement, and accountability to every aspect of the department.
- Contributing directly to the company's growth by ensuring equipment is safe, dependable, and available to support our teams and deliver exceptional service to our customers.
Why Join Us?
We're investing in our people, our equipment, and our future. This is an opportunity to build something meaningful, influence the direction of a growing organization, and take ownership of an essential part of our business.
If you're looking for a career where your leadership, technical expertise, and ideas will be valued—and where you can make a measurable impact every day—we'd love to hear from you.
Pay: $80,000.00-$90,000.00 per year
Experience:
- Fleet Management: 5 years (preferred)
Licence/Certification:
Work Location: In person
