School of Nursing
CUPE, Term, Full-time
(July 2026 to February 2027)
Internal applicants from CUPE Local 3799 will be given priority consideration.
This position reports to the Director, Faculty of Human and Health Sciences (FHHS) Administration, with functional supervision from the FHHS Administrative Coordinator. Working collaboratively with a dynamic cross-functional administrative team, the Hiring and Scheduling Coordinator supports the School of Nursing to manage, maintain, and improve a system of part-time sessional hiring and course scheduling processes.
In a continuous improvement environment, the Hiring and Scheduling Coordinator is responsible for the coordination of part-time instructor, teaching assistant (TA), research assistant (RA), and student assistant (SA) hiring, and academic program scheduling for the School of Nursing. This complex and challenging role supports the Chair, School of Nursing, and faculty program coordinators for seven academic programs, while working closely with the administrative team including the Managers, FHHS Administration Services, the FHHS Administrative Coordinators, and the FHHS Administrative Assistant team. The Hiring and Scheduling Coordinator works from UNBC’s Prince George Campus as part of a distributed administrative team working across six campuses.
This is an exciting opportunity for an organized and motived administrative professional who is looking for meaningful work in a supportive and collaborative work environment that provides a healthy work-life balance. We want to hear from you if you are seeking a role where you make a direct impact on the student experience, provide seamless support to the Faculty and bring a solutions-oriented approach to your work each day.
Responsibilities
Duties include but are not limited to:
- Ensuring timely and accurate part-time instructor hiring for all programs delivered by the School of Nursing at all program delivery locations;
- Maintaining the Sessional Roster for the School of Nursing;
- Maintaining and updating the roles and responsibilities documents, and any other key documents for instructional positions in collaboration with the Chair and faculty program coordinators as needed;
- Ensuring all sessional hires are onboarded at the beginning of their contracts and offboarded at the end of their contracts;
- Working with the Chair and faculty program coordinators to determine which courses will require TAs and then managing all aspects of the TA hiring process;
- Supporting hiring of other student employment positions (SAs and RAs) when necessary;
- Coordination of academic program scheduling as directed by the Chair and faculty program coordinators, including planning, creating, entering, and editing the course schedules for all Nursing programs across all campuses;
- Tracking academic calendar semester dates, key semester dates such as workshops and OSCEs, statutory holidays and in lieu days, and other important dates in consultation with appropriate parties; and
- Coordinating with and coverage of administrative assistant tasks as required.
Qualifications
The successful candidate must possess a minimum of a two-year certificate or diploma in office administration. A baccalaureate degree in business administration or similar is preferred. Further coursework or certification in human resource administration is a benefit. A minimum of 3 years’ experience in a similar position is required, ideally in an academic setting. Experience with academic program scheduling, or similar, and with supporting hiring processes across multiple collective agreements and in high volumes are required. Experience with academic calendars, understanding of course scheduling requirements, and supporting hiring processes in an academic setting and across multiple sites is beneficial. An equivalent combination of education and experience will be considered.
The ideal candidate will demonstrate an ability to multi-task and deal effectively and efficiently with a wide variety of situations, while ensuring confidentiality and maintaining professionalism and good judgment. A demonstrated ability to work under pressure while facing multiple deadlines and changing priorities is an asset, as is the ability to follow established processes accurately and completely with minimal direct supervision or oversight. The ideal candidate will possess the ability to manage their own workload, to self-review work to ensure accuracy and completeness, while reaching out for support when necessary. Proficiency with Microsoft Office 365 programs, including Excel, Word, SharePoint, and Outlook are essential. Experience working both independently and in a strong, dynamic team environment is required, as are excellent written and oral communication skills. The ideal candidate will have proven effective interpersonal skills, ideally with a culturally diverse group of contacts; they must have the ability to build and maintain positive internal and external working relationships across a wide range of roles and diverse individuals.
Salary
This position has been classified at a Grade 7. The annual salary range for this position is $62,644.40 to $65,228.80 and the normal starting salary will be $62,644.40, pro-rated based on length of term.
UNBC offers excellent benefit packages, and employee training and development opportunities. For more details, please see:
http://www.unbc.ca/human-resources/employee-benefits
Normal hours of work will be 8:30am – 4:30pm, Monday through Friday.
Our Commitment to Diversity and Employment Equity
The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC’s motto ‘En Cha Huná translates to “they also live” and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.
Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
About UNBC
Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada’s best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC’s excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.
Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC’s largest campus in Prince George is located on the traditional unceded territory of the Lheidli T’enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.
UNBC consistently ranks in the top three in its category in the annual Maclean’s university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.
With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~80,000 people with impressive cultural, educational, and recreational amenities. For more information about living and working in Prince George, please refer to http://www.unbc.ca/experience and https://moveupprincegeorge.ca. Make your mark with this leading post-secondary institution.
To Apply
Applicants should create an applicant profile and upload and submit a cover letter and resume. This position is part of CUPE Local 3799 and is an on-campus position, based at the Prince George Campus.
The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.
Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at [email protected]. Any personal information provided will be maintained in confidence.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted. UNBC does not use artificial intelligence to screen candidate applications.
Applications will be accepted until 4:30 PM on July 14, 2026
