Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. If you thrive in fast-paced settings and excel at multitasking, this is the perfect role for you!
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette
- Answer and operate multi-line phone systems efficiently, providing prompt customer support and assistance
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and other office software
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Assist with bookkeeping and financial recordkeeping using QuickBooks or similar accounting tools
- Support medical or dental office operations by scheduling appointments, managing patient records, and coordinating with healthcare providers
- Proofread correspondence, reports, and documents to ensure clarity and accuracy while maintaining high-quality standards
Experience
- Proven clerical experience in an office setting with strong organizational skills
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience handling multi-line phone systems and providing excellent customer service in person or over the phone
- Background in data entry, filing, and administrative support within a professional environment
- Knowledge of QuickBooks or bookkeeping software is highly desirable
- Previous medical or dental office experience is a plus, especially in roles such as dental receptionist or medical administrative assistant
- Demonstrated ability to manage multiple tasks efficiently while maintaining attention to detail and professionalism
Join us as an Administrative Assistant and become a key contributor to our vibrant team! Your proactive attitude, combined with your strong computer skills and organizational prowess, will help us deliver outstanding service every day. This position promises growth opportunities in a supportive environment that values your contributions.
Pay: $19.75-$31.00 per hour
Benefits:
- Company events
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- Vision care
Work Location: In person
