As an Information Administrator, you will play an essential role in managing investigative information and supporting the integrity, security, retention, disclosure, and lifecycle management of investigative records within the ASIRT branch. You will be involved throughout the lifecycle of investigations, from file creation within electronic case management systems through to disclosure, records retention, and investigative support processes.
Responsibilities include, but are not limited to:
- Managing investigative records and assisting investigative staff in ensuring electronic and physical records, exhibits, digital evidence, and disclosure materials are appropriately organized, secured, and maintained in accordance with operational and legislative requirements.
- Auditing investigative files for completeness, accuracy, quality, integrity, disclosure readiness, and compliance with records management standards and evidentiary requirements.
- Liaising with police services, government ministries, Crown prosecutors, defence counsel, fatality inquiry stakeholders, oversight agencies, and access and privacy professionals regarding disclosure, information-sharing, and records management requirements.
- Reviewing, vetting, preparing, and redacting investigative records for disclosure in accordance with applicable legislation, including the Police Act, Police Conduct and Oversight Regulation, Protection of Privacy Act (POPA), Personal Information Protection Act (PIPA), Fatality Inquiries Act, and other applicable legislation, policies, and evidentiary standards.
- Supporting investigative operations through the setup and maintenance of mobile technology, secure remote access systems, records management tools, X-Fire, and other investigative software platforms.
- Providing first-line technical and operational support and training related to investigative technologies, databases, hardware, software applications, and records management systems.
- Completing necessary legal searches and obtaining documents required to support investigations utilizing programs such as JOIN, ROADS, CPIC and court searches.
- Managing and supporting the integrity, customization, and functionality of investigative databases and case management systems to support operational requirements, reporting, analytics, and major case management principles.
The successful candidate will demonstrate strong interpersonal and communication skills to effectively collaborate with internal and external stakeholders while meeting legislated and operational timelines related to investigative disclosure, correspondence, access to information requests, and records management obligations. The role requires exceptional attention to detail, sound judgment, discretion, organizational skills, and the ability to manage highly sensitive and confidential information with professionalism, objectivity, and diplomacy.
