Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. This role is essential in ensuring the smooth operation of daily office functions, supporting various departments, and maintaining an efficient work environment. The ideal candidate will possess strong communication and organizational skills, along with experience in administrative tasks, bookkeeping, and vendor management. This position offers an opportunity to contribute to a dynamic organization while developing your professional skills in a collaborative setting.
Responsibilities
- Ability to dispatch plumbers and HVAC technicians
- Oversee clerical duties such as filing, data entry, and document management using tools like QuickBooks and other office software
- Organize meetings, prepare agendas, and handle scheduling to optimize team productivity
- Provide exceptional phone etiquette and customer service to internal staff and external clientsSkills
- Proven supervising experience with the ability to manage team members effectively
- Proficiency in QuickBooks, and multi-line phone systems
- Strong front desk presence with excellent communication skills and phone etiquette
- Experience in human resources functions such as onboarding and employee record management
- Knowledge of payroll processing, bookkeeping, and vendor management processes
- Exceptional organizational skills with attention to detail in filing, record keeping, and scheduling
- Ability to handle clerical tasks efficiently while managing multiple priorities simultaneously
- Demonstrated experience in office experience or administrative roles within a professional environment
- Strong team management capabilities with a focus on training & development initiatives
- Budgeting skills for managing office expenses effectivelyThis role is integral to maintaining an organized, efficient office environment that supports the overall success of the organization. The ideal candidate will be adaptable, detail-oriented, and committed to fostering a positive workplace atmosphere.
Pay: $32.00-$35.00 per hour
Benefits:
- Casual dress
- Company pension
- Dental care
- Disability insurance
- Wellness program
Work Location: In person
