Job Overview
We are seeking a detail-oriented and highly organized Office Administrator to join our team. The ideal candidate will manage daily office operations, provide exceptional customer service, and support administrative functions across various departments. This role requires strong computer skills, proficiency in office software, and the ability to handle multiple tasks efficiently in a fast-paced environment. Experience with medical or dental offices is a plus, but not mandatory. The Office Administrator plays a vital role in ensuring smooth office workflows and maintaining professional communication with clients and staff.
Responsibilities
- Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls appropriately
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
- Handle filing systems, document proofreading, and organization of office supplies
- Support bookkeeping tasks such as invoicing, billing, and basic financial record keeping
- Assist with appointment scheduling and coordinate meetings for staff and clients
- Provide excellent customer service by addressing inquiries promptly and professionally
- Support administrative functions including mail handling, copying, scanning, and document preparation
- Maintain a clean and organized office environment to promote efficiency
- Collaborate with team members to improve office procedures and workflows
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong computer skills with experience in data entry and document management
- Knowledge of QuickBooks or similar bookkeeping software preferred
- Excellent organizational skills with attention to detail
- Effective phone etiquette and experience managing multi-line phone systems
- Clerical experience with filing, proofreading, and administrative support tasks
- Customer service skills with a professional demeanor in person and over the phone
- Ability to handle front desk responsibilities efficiently in a busy environment
- Experience in medical or dental office settings is advantageous but not required
- Strong typing skills with accuracy and speed necessary for data entry tasks
This position offers an opportunity to be an integral part of a professional team dedicated to providing exceptional service while developing valuable administrative skills.
Pay: $18.00-$22.00 per hour
Benefits:
Work Location: In person
