Term: 12 Months
The primary role of the incumbent will be to help the School provide a positive experience for our undergraduate students, especially those in their first two years of study. The position will undertake tasks to aid students’ transition into their first year of university study within the School. As a member of the support staff in the undergraduate office, the incumbent is expected to perform the duties of the position within established policies and procedures and according to an established calendar of events, under minimal supervision, but will receive instructions from the Administrative Coordinator, Undergraduate Studies, the Associate Director, Undergraduate Studies as well as the Administrative Officer. The incumbent is expected to be part of an effective team concerned with all aspects of our undergraduate programs.
Provide mentorship and advisement services for year-one and year-two students:
Provide information and advice on matters related to School of Public Health and Health Systems degree programs; provide advisement on other academic issues as required (eg. discuss foundation term or conditional term options); liaison between year one and year two students and the various relevant faculty, departments and services on campus; conduct HLTH 101 tutorials for first year students
In consultation with the Associate Director-Undergraduate Studies and the Administrative Coordinator - Undergraduate Coordinator, identify students in need of special help or attention, referring students to appropriate services (eg. Counselling services, Access Ability Services, Health Services, etc.)
Working with Student Success Officer, Administrative Coordinator – Undergraduate Studies and/or Associate Director, Undergraduate Studies, assist in the smooth internal and external student transfers into the program
Act as a liaison between year-one and year-two students and the various individuals and offices in the School (eg. course instructors, Director, Associate Director-Undergraduate Studies, Administrative Coordinator-Undergraduate Studies) and in the Faculty (eg. Student Services Coordinator)
Maintain a student community group on LEARN
Project & Initiatives
Assist in and lead the various special departmental projects and initiatives
Provide leadership in the development and maintenance of the departmental website, and individual course and faculty member web pages
Recruitment & Orientation
Assist in the undergraduate recruitment and admission activities
Assist with the orientation activities for first year students, including the design and updating of student handbooks and other tools
Update and present an administrative info session to all Health Students only in HLTH 101 tutorial classes
Update and present a mid-term checkup session for the Health Students in HLTH 101 and HLTH 102
Assist in the smooth transfer of students into the program
Provide back-up and support for the Administrative Coordinator - Undergraduate program.
Take, edit, and distribute meeting minutes
Develop and maintain curriculum vitaes for junior faculty members, in particular the common cv format
Other duties as assigned by the Administrative Coordinator – Undergraduate Studies and the Administrative Officer
Bachelor’s Degree or equivalent combination of education and experience
Previous experience in student advising preferred
Previous experience working with confidential information and the ability to work independently as well as part of a team is required
Knowledge of the undergraduate curriculum, policies and regulations related to the University of Waterloo and the School of Public Health and Health System would be considered an asset
Experience with website maintenance is required
Experience using Drupal (web content management system) is preferred
Advanced skills with MS Word and Excel are required. Knowledge of QUEST, Desire-2-Learn, Adobe and PowerPoint and other UW software tools would be desirable
Excellent verbal and written communication, organizational and problem solving skills, the capacity and demeanor to deal professionally with faculty, students and other university administrative staff at the University of Waterloo, as well as other universities and organizations
Vaccination Requirement Statement:
Effective May 1, 2022, the University suspended its Vaccination Requirement. Prior to May 1, pursuant to this Requirement, all University employees were required to submit proof of full vaccination against COVID-19 (subject to the University’s obligations under the Human Rights Code to accommodate employees who were unable to receive a vaccination). The University’s Vaccination Requirement website can be found here: https://uwaterloo.ca/coronavirus/return/vaccination-requirement.
The pandemic is ongoing and public health advice continues to evolve. Accordingly, the University reserves the absolute right to reinstate the Vaccination Requirement on short notice, and upon such reinstatement you will be required to comply. You shall also be required to comply with any new health and safety policies/requirements implemented by the University from time to time, including new policies/requirements related to mandatory employee vaccination. As the University may need to reinstate the Requirement on short notice, it will continue to collect and maintain up-to-date information on employee vaccination status. Please submit your Covid-19 vaccine status (QR code) to: https://checkin.uwaterloo.ca/
Failure to comply with the Vaccination Requirement if it is reinstated, including failure to comply with any future amendments to the Vaccination Requirement, or failure to comply with new health and safety policies/requirements implemented by the University, including those related to new mandatory employee vaccination, shall result in discipline up to and including termination of employment.
The requirement to be vaccinated, if reinstated, will be subject to the duty to accommodate pursuant to the Human Rights Code. If you are unable to be vaccinated for reasons related to a ground protected under the Human Rights Code, you may submit a written request for accommodation with an explanation of the reasons and/or any supporting documentation. If you request accommodation, the University may follow up with you for further information if necessary.
The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at firstname.lastname@example.org or 519-888-4567, ext. 45935.