Accounts Payable Associate
Empire Communities
Vaughan, ON
ROLE OBJECTIVE:
Process accounts payable which includes maintaining records of amounts owed, verifying invoices, matching purchase orders/packing slips and coding expenses and preparing vouchers for payment.

PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
Responsibilities of this position include, but are not limited to:

  • Processing of construction project invoices, phone bills, commission invoices, Esso bill,407 ETR, building permit payment and cheque requisitions
  • Matching invoices to supporting documentation (contracts, P.O’s, packing slips, etc) and agreeing terms and checking for appropriate authorization
  • Obtaining the necessary authorizations
  • Liaising with external suppliers and internal departments as required to resolve issues
  • Resolve all discrepancies that may occur during verification process by maintaining contacts with suppliers and internal contacts
  • Produce and review cheques, matching backup and preparing package for cheque signing
  • Investigating issues on a timely basis and resolving as appropriate
  • Respond to all vendor enquiries
  • Reconciling accounts as necessary
  • Filing invoice packages
  • Liaise with Accounting Dept. to respond to questions and retrieval of information
  • Perform ad hoc assignments
  • Assist external accountants by answering questions and retrieving documentation
  • Assist other A/P associate(s) as required
  • Develop and document standard operating procedures
  • Suggest and make recommendations for process improvements
  • Responsibilities and essential functions may be modified at any time depending on business needs
PREFERRED SPECIFICATIONS:
  • Ability to prioritize & multitask
  • Attention to detail
  • Strong problem solving skills
  • Interpersonal skills to maintain professional representation of Finance/Accounting team dealing with customers/suppliers
  • Resourceful and capable of accessing information from various sources and systems
  • Competent computer skills in Microsoft Office applications, Word, Excel, Outlook Express
  • Exposure to mainframe database systems
  • Customer focused (Internal & External)
  • Effective under tight timelines
  • Excellent verbal and written communication skills
  • Ability to meet deadlines in a fast-paced environment
  • Ability to work with minimal supervision
EDUCATION:
Registered in 2nd year CGA or CMA an asset

EXPERIENCE:
  • Intermediate to senior level Accounts Payable role
  • Previous experience working with a developer/builder/constructor of residential home builder.