Our business is a small, progressive planning, urban design and landscape architecture firm located in Toronto’s west end, in a highly transit-accessible location (short walking distance to TTC Subway and other transit services). Our work is throughout the GTA, central, southern and eastern Ontario.
We are seeking a Bookkeeper and office administrator to support the firm’s professional consulting services. The successful candidate will work closely with the President and Treasurer, and their primary tasks shall include:
- Preparing monthly invoices using Harvest;
- Maintaining QuickBooks entries as well as preparing payroll, payroll deductions, printing cheques, and bill payments; and
- Providing information as required to our external accountant.
As we are a small firm, we are also looking for this individual to support with other administrative tasks, including:
- Managing the administration of project files including the set-up of new projects and archiving completed projects;
- Managing the library;
- Maintaining project database including project descriptions for proposals;
- Maintaining the contact database;
- Ensuring office and kitchen supplies are available as needed; and
- Ensuring the office space is kept organized and tidy.
The successful candidate will possess the following skills:
- Demonstrated experience as a Bookkeeper;
- experience preparing and sending invoices;
- advanced knowledge of QuickBooks Online;
- knowledge of Harvest is helpful;
- strong computer skills including Microsoft Office;
- advanced organizational and time management skills;
- file management expertise; and
- self-starter who conducts and carries out tasks with little supervision and is confident and able to undertake their responsibilities.
Join us in this energetic role where your skills will directly impact our financial health! We value precision, transparency, and proactive problem-solving - qualities that drive our success forward. If you’re passionate about bookkeeping and eager to work as part of a vibrant team, we want to hear from you!
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- RRSP match
Experience:
- QuickBooks: 1 year (required)
Work Location: In person
