Staff - Non Union
M&P - AAPS
AAPS Salaried - Accounting, Level A
Administrative Support | Vancouver Coastal Health Research Institute | Faculty of Medicine
$5,063.67 - $7,294.50 CAD Monthly
Posting End Date
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
Feb 17, 2023
This posting is to provide leave coverage for approximately one year duration.
Job Description Summary
The Vancouver Coastal Health Research Institute (VCHRI) is the research body of Vancouver Coastal Health (VCH) in academic partnership with the University of British Columbia (UBC). VCHRI is a joint venture between both VCH and UBC, and as such, the role of the Financial Analyst is to support both the Finance Manager, VCHRI and the Sr. Finance Manager, UBC Faculty of Medicine by participating in financial planning, budget preparation, monitoring financial activities, administering financial policies, and managing financial processes and resources allocations to support decision making.
VCHRI is a research institute within the UBC Faculty of Medicine, and is also a department under the VP Research, VCH. VCHRI comprises more than 1,500 personnel engaged in research in eight research centres as well as a variety of research programs and evolving research areas that are known nationally and internationally for their research excellence. VCHRI is one of Canada s top-funded health research institutes, attracting $90 to $100 million in annual research revenue. VCHRI s activities range from laboratory-based research to gain understanding about the human body and health conditions, to clinical research focused on evaluating new ways to provide patient care.
The Faculty of Medicine (FOM) is composed of nineteen academic basic science and/or clinical departments, three schools, and a number of research centres and institutes. The Faculty s annual consolidated budget is over $600 million including operating, research, special purpose, endowment and trust funds. The Faculty has approximately 2200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and 8500 clinical faculty members. Together with its partners including BC s six Health Authorities and their affiliated teaching hospitals, the Faculty provides innovative programs in the areas of health and life sciences through a province-wide delivery model. University-based teaching, research, and administrative sites include UBC Point Grey, UBC Okanagan, Diamond Health Care Centre, and the Universities of Victoria and Northern BC, home to our affiliated medical school training programs as well as other education centres. Faculty, staff and students are also located within our clinical academic campuses in hospital settings and other regionally based centres across the province.
- Provides support for the strategic financial directions of VCHRI.
- Plans, coordinates, prepares, recommends and implements activities to improve financial efficiencies.
- Prepares quarterly and annual financial reports for VCHRI, including the Centre for Clinical Epidemiology & Evaluation (C2E2) and the Medical Animal Facilities (MAF).
- Reviews and analyzes revenue and expenditure variances and highlights anomalies. Troubleshoots problems to resolution and follows up on problems with appropriate units.
- Meets regularly with the team to establish objectives and priorities and to develop and recommend financial models, plans and strategies to improve unit operations.
- Provides strategic financial analysis to support research initiatives. Updates forecasts and budgets in UBC s Hyperion budgetary system. Responsible for planning, forecasting and analyzing unit operational costs to ensure short term resourcing and long term sustainability are met.
- Provides advice and support in all financial management to VCHRI, C2E2, and MAF by preparing financial analyses, summaries, and variance reports.
- Manages VCHRI s Research Support Fund (RSF) including the distribution of funds to VCHRI research centres and programs, monitors compliance with the RSF guidelines, and prepares the annual consolidated RSF financial report.
- Manages VCHRI s Overhead funding including the analysis of changes to overhead received from UBC and Hospital accounts. Prepares allocation reports to multiple stakeholders and resolves issues where researchers are affiliated to more than one research centre.
- Oversees the financial operations of VCH research accounts including monitoring financial transactions, reconciliation of accounts, preparation of cost recovery, administration of research account set up and closure, and maintenance of access requests and changes to the financial signing registry in VCH PeopleSoft.
- Manages period end, quarter end, and year end processes including accruals and adjusting entries to ensure that financial statements accurately reflect the Institute.
- Manages VCH research account deficits by performing account analysis by methods such as reviewing, extracting, and interpreting information in order to determine corrective actions to resolve the deficits.
- Plans and develops financial procedures for the VCHRI Internal Awards & Research Education program. Reviews and tracks receipt of funding, award progress, and disbursements.
- Plans and develops financial procedures for VCH IMITS research tech orders including tracking of all orders, cost allocation and bill back of external orders, and periodic review of internal orders.
- Develops and implements policies and procedures relating to effective management of financial resources. Makes recommendations regarding financial processes and procedures in the Institute.
- Interprets and monitors financial policies and procedures established by VCH, UBC and the granting agencies that affect the use of grant funds, and ensures compliance with Canada Revenue Agency, the University and the Health Authority s regulations. Granting agencies cover all levels of governments and industry partners on a national and international level.
- Complies with Generally Acceptable Accounting Principles (GAAP)
- Develops and monitors internal controls and ensures both financial and non-financial risks are mitigated.
- Undertakes special financial related projects as required i.e. - participates in developing the budget and financial reporting for the BC Health Research Connection Project.
- Maintaining education and training on financial practices for researchers and research administrators of VCHRI.
- Performs other related duties and responsibilities as directed by the Finance Manager, VCHRI, and the Sr. Finance Manager, UBC Faculty of Medicine.
- Traveling as required to attend meetings and conferences.
Consequence of Error/Judgement
The Financial Analyst must have a high level of attention to timeliness, detail and accuracy. Must exercise judgment based upon a thorough knowledge of procedures, guidelines and regulations. Errors in judgment may impact the long term financial and operational activities of VCHRI. Inappropriate decisions or poor financial management and control could have serious impact on the financial position of the Institute, and could ultimately result in financial loss and/or legal liability. Errors regarding the financial operation could result in audit problems as well as incorrect payments causing serious financial problems for the individuals involved.
Inappropriate prioritization of workload could result in missing important deadlines and possible financial loss. The failure to provide adequate budget planning documents could undermine the Institute s ability to set and implement priorities for allocation of resources, resulting in an inability to achieve and meet strategic financial goals which would result in loss of stature and credibility to the University, the ministries, Hospital Health Authority, local and international sponsors.
The position works with a high degree of independent decision making and performs complex financial management functions. This position provides financial and strategic planning advice to the VCHRI and is essential for long term sustainability and growth of the Institute.
The Financial Analyst has a dual reporting structure to the Finance Manager, VCHRI and the Sr. Finance Manager, UBC Faculty of Medicine, and is expected to work independently in a collaborative and professional environment.
Undergraduate degree in a relevant discipline and completion of at least 7 of the 14 CPA academic prerequisitesMinimum of two years experience or the equivalent combination of education and experience.Experience in a non-profit or university setting an asset.
Experience with VCH PeopleSoft, Financial Signing Registry, eProcurement, Supply Chain, and IMITS procedures preferred.
Experience with UBC Financial and Human Resources systems and Supply Management procedures including FMS, P-Card, Peoplesoft Budgeting, HRMS and Position Management preferred. Thorough knowledge of accounting audit, budgeting principles and practices and financial planning and general business practices required. Knowledge of contracts, government and UBC policies and regulations, grant administration and procedures related to finance, payroll and audit.Demonstrated skill in budget preparation and management. Demonstrated leadership and supervisory skills Ability to work effectively with minimal supervision.Ability to exercise sound judgement. UBC FMS certification will be required. Ability to communicate effectively verbally and in writing. Ability to work effectively independently and in a team environment. Ability to apply generally accepted accounting principles and financial management principles in an appropriate manner.Ability to reconcile accounts and to resolve discrepancies. Ability to analyze problems, identify key information and issues, and effectively resolve. Ability to effectively use computers and computer software. Demonstrated advanced knowledge and skill in the use of financial software applications, databases, spreadsheets, and word processing.Specific programs, although not exclusively, are Outlook, Word, Excel, Quickbooks, FMS, and UBC and VCH PeopleSoft. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to effectively manage multiple tasks and priorities. Ability to prepare financial reports. Ability to perform complex analysis.Ability to maintain accuracy and attention to detail. Ability to exercise judgement, tact, discretion and confidentiality in all matters and to maintain effective working relationships with internal and external contacts.