Overview
We are seeking a highly organized and detailed oriented Office Administrator to join our Company. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting team members, and overseeing various office functions. This position requires a proactive individual with strong organizational skills, high level communication and the ability to multitask.
Job duties
- Answer and respond to general phone inquiries in a professional and courteous manner
- Respond to general requests for information in an accommodating manner
- Receive clients/visitors in a professional manner
- Sort/prioritize/answer incoming mail, emails, messages and forward to appropriate staff
- Prepare and proofread reports and documents
- Record and prepare minutes of meetings
- Code and file material according to the procedures
- Provide support to other staff
- Develop and maintain filing systems for documents, ensuring easy access and retrieval of information.
- Assist with bookkeeping tasks track expenses and manage invoices.
- Support human resources functions, including onboarding new employees and maintaining personnel records.
- Perform clerical duties such as data entry, scheduling appointments, and managing office supplies.
- Accounts payable and Accounts receivable
- Prepare invoices and cheques for payments
- Process payroll
- Answering and responding to customer inquiries
Job Requirements:
Education: Post-secondary education in a recognized accounting program, an accounting/bookkeeping certificate or diploma or business administration diploma or an equivalent blend of education and experience.
Experience:
2+ years bookkeeping (Quickbooks)
2+ years Administration
Proficient with Microsoft office, including intermediate knowledge of Excel, Word, Outlook
Personal suitability:
Accurate
Dependable
Organized
Detail Oriented and ability to problem solve
Strong verbal, written and communication skills
Language: English, additional languages an asset however not necessary
Job Type: Full-time
Pay: $25.00-$28.00 per hour
Expected hours: 37.5 per week
Flexible language requirement:
Schedule:
Experience:
- QuickBooks: 2 years (required)
- Bookkeeping: 2 years (required)
Work Location: In person
