About the company
Anova Fertility & Reproductive Health is the premier fertility health centre in Canada exclusively focused on reproductive medicine and women’s health. Since 2016, we have built a reputation as the leader in innovation, education, and communication for best-in-class, inclusive, humanized fertility and reproductive care. Anova is known for its collaborative and holistic approach, leveraging an award-winning, multidisciplinary team of healthcare professionals, including Reproductive Endocrinologists, OB/GYNs, Family Physicians, Physician Assistants, Nurses, and other specialized healthcare professionals. Our high-functioning team provides exceptional patient care through advanced fertility treatments and personalized treatment plans.
About the position
We are seeking a proactive, organized, and adaptable HR Generalist to join our team at our North York corporate office. This role is a key member of the People & Culture function and will provide end-to-end HR support across the organization. The ideal candidate is resourceful, highly organized, and thrives in a fast-paced environment.
This position requires someone who can balance day-to-day HR operations while maintaining the highest level of confidentiality, accuracy and professionalism. Reporting directly to the Director of HR, the HR Generalist will play a key role in maintaining a positive employee experience while supporting the business through efficient and confidential HR practices.
Main Duties & Responsibilities
General
· Collaborate effectively with co-workers across departments
· Consistently arrive at work, appointments, meetings, and events on time
· Write clearly and informatively and edit work for spelling and grammar
· Maintain confidentiality and security of business and patient information
· Handle workload at required quality level to enhance team’s productivity
· Refrain from engaging in non-urgent personal activities during work hours
· Comply with policies and protocols, as amended from time to time
· Complete all required training to perform job duties effectively
Role-Specific
· Provide support across all areas of HR operations, including recruitment, onboarding, offboarding, employee relations, HR administration, and compliance
· Act as trusted point of contact for employees, ensuring a positive employee experience and promoting a healthy workplace culture
· Maintain and safeguard employee records with the utmost confidentiality
· Support HR projects and initiatives to enhance organizational efficiency, culture, and engagement
Recruitment & Onboarding
· Manage full-cycle recruitment, including drafting and posting job descriptions, screen resumes, coordinate interviews, and support the selection process
· Prepare and issue employment offers, contracts, and onboarding documentation
· Facilitate smooth onboarding and orientation for new hires, ensuring a positive first-day experience
Employee Relations & Offboarding
· Act as a first point of contact for employee relations, escalating issues to HR Manager/Director as appropriate
· Provide guidance to employees and managers on HR policies and best practices.
· Support employee engagement activities and initiatives that foster a positive culture
· Manage offboarding process including exit interviews, documentation, and system updates
HR Administration & Operations
· Maintain company asset records and monitor inventory of onboarding equipment and supplies
· Maintain employee communication SharePoint site to ensure information is accurate, current, and accessible
· Maintain employee files with accuracy and confidentiality
· Prepare HR reports and track metrics to support decision-making
· Assist in developing and implementing HR policies and procedures
· Leverage MS365 Suite, Teams, and workflow automation tools to improve HR processes
· Administer the performance management process and ensure accurate and timely documentation
· Support special projects and HR initiatives as assigned by the HR Manager/Director.
· Maintain HRIS data accuracy and integrity
· Track employee leaves, attendance, accommodation requests, and return-to-work processes
· Support payroll administration through accurate maintenance of employee data and documentation
· Support workforce planning, organizational growth initiatives, succession planning, and talent retention efforts
Training & Development
· Coordinate training programs and learning initiatives
· Maintain training records and compliance certifications
· Assist with leadership development and employee growth programs
Compensation & Benefits
· Administer employee benefits enrollment and changes
· Support salary benchmarking and market research
· Assist with annual compensation review processes
Compliance & Employment Legislation
· Ensure compliance with the Employment Standards Act (ESA), Occupational Health & Safety Act (OHSA), Human Rights Code, AODA, and company policies
· Support policy development, implementation, communication, and ongoing compliance monitoring
· Assist with workplace investigations and employee concerns as required
HR Projects
· Support employee engagement surveys and action plans
· Participate in HR system implementations and process improvement initiatives
· Assist with workforce planning and organizational development projects
Qualifications and Requirements
· 5+ years of progressive Human Resources experience supporting recruitment, employee relations, onboarding, performance management, and HR operations
· Post-secondary education in Human Resources, Business Administration, or a related field (HR Diploma or Degree). Equivalent experience will be considered
· CHRP designation completed or in progress is considered an asset
· Proficiency with MS365 applications, including SharePoint, Teams, and workflow automation
· Strong organizational and multitasking skills with the ability to meet deadlines
· Demonstrated ability to work with high autonomy, integrity, and confidentiality
· Strong work ethic, initiative-driven, and adaptable to changing priorities
· Excellent written and verbal communication skills
· Tech-savvy and comfortable with digital tools; Canva experience is an asset
· Strong time management, analytical and problem-solving skills
· Ability to connect with people from all backgrounds and varying degrees of experience
· Thoroughness and keen attention to detail
Success in this role will be measured by:
· Successful recruitment and onboarding outcomes
· Positive employee and manager experience
· Accurate HR records, reporting, and documentation
· Compliance with employment legislation and company policies
· Effective support of organizational growth and People & Culture initiatives
Profile
· Sincere interest in helping people
· Empathy and strong customer service orientation
· Comfortable working in team environment
· Conscientious, punctual and dependable
· Friendly, calm, welcoming demeanour
· Calm under pressure
· Good judgment and decision-making skills
· Excellent interpersonal skills, with the ability to build trust and credibility
· Positive attitude, resilience, and a collaborative mindset
· Ability to work under pressure with professionalism and grace
· Medical clinic office experience an asset
Why Join Us?
· Enjoy a dedicated, high-energy work environment
· Competitive compensation and Benefits package
· Transit-oriented location
· Career development opportunities
· Company culture events and team building
· Work in a clinical environment that offers the latest fertility advancements, expertise, alongside the inspiring Dr. Marjorie Dixon
· Work in the most renowned fertility clinic in Canada, with best in-class-care, top in-house laboratory
· Become part of an award-winning, influential team that improves access to care, are leaders in inclusivity and that gives back to the community
· Have an opportunity to grow your professional profile alongside Anova
· Work in a stunning, modern office, conveniently located at Yonge & Sheppard
How to apply: if you are interested in joining a growing organization that is passionate about being the international standard for successful reproductive health and fertility centres, please submit your resume and cover letter.
Anova Fertility is an equal opportunity employer. We are committed to providing an inclusive and accessible environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We welcome and encourage applications from all qualified individuals, including those with disabilities, and accommodations are available throughout all stages of the recruitment process.
In compliance with the new Employment Standards Act (ESA) guidelines regarding the use of artificial intelligence, please note that we do not use AI tools to screen or evaluate applications. All candidate assessments are conducted by our recruitment team.
Due to the high volume of applications we receive, only those candidates who are shortlisted for further consideration will be contacted.
Job title: HR Generalist
Location: North York
Type: Permanent, Full time, Onsite
Reports to: HR Manager/Director
Salary Range: $70,000 – $80,000 annually
Pay: $70,000.00-$80,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Work Location: In person
