Job Summary
Rousseau Mazzuca LLP is a fast-growing boutique law firm in downtown Toronto. Our practice includes employment law, civil litigation, construction and corporate law. We succeed by efficiently delivering very high-quality, client-centered services.
About the Opportunity
We are looking for a Collections/Accounting Clerk to support the firm’s lawyers and accounting department. You will report to the Accounting Manager.
Key duties include:
- Implement effective strategies to collect unpaid accounts receivable.
- Conduct regular follow-up calls with customers to discuss overdue payments and negotiate repayment plans.
- Maintain reports of overdue accounts, payment agreements and outstanding balances.
- Provide detailed explanations of payment options and answer any questions customers may have regarding their accounts.
- Provide regular invoicing to clients and process accordingly.
- Make necessary adjustments to bills and submit for production of invoices.
- Send out invoices and scan and save into the system.
- Ensure client contact information is kept current
- Receive incoming payments
- Liaise with accounting team on the collection of payments and follow up with clients with unpaid invoices on a regular basis
- Data entry, filing, scanning/copying, and organizing records
- Support accounts receivable collections, including implementing collection strategies, sending monthly reminders, conducting client follow-ups, and assisting with payment arrangements, based on direction from the supervising lawyer and managers.
- Participate in monthly collection committee meetings and liaise with the accounting team regarding outstanding accounts.
- Prepare, issue, and process client invoices, including billing adjustments as required.
- Receive and process incoming payments (cheques, credit cards) and apply them accurately to client accounts.
- Complete account reconciliations and assist with accounts payable processing as required.
- Maintain accurate and up-to-date records of invoices, payments, payment arrangements, and client account information.
- Ensure client contact information is current and accurate.
- Perform data entry, filing, scanning, copying, and general records management.
- Provide general accounting and administrative support, including other duties as assigned.
QUALIFICATIONS
· Minimum 2 years experience in the field of billing and/or collections
· Ability to communicate effectively with clients and other Staff, with the aptitude to take care of clients’ needs in a professional and courteous manner
- Attention to detail
- Ability to use discretion when dealing with confidential information
- Capacity to work independently, as well as in a team environment
- Produce a high quality and quantity of work product, occasionally under tight timelines
- Able to prioritize and to redefine priorities when necessary
- Handle stress in a business-like manner
- Strong knowledge of Microsoft 365, including Excel, Word, and Adobe
We offer:
- Downtown location close to subway and go train
- A full-time hybrid position- Monday to Friday 9am-5pm
- Competitive salary commensurate with experience
- Health Care Spending Account
- Paid Health Care Benefits
- Quarterly Fun Social Events
We welcome applications from people with disabilities. Accommodations are available on request.
We appreciate all applications received, only those candidates selected for an interview will be contacted. No agencies please.
Pay: From $60,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- Vision care
- Wellness program
- Work from home
Work Location: Hybrid remote in Toronto, ON
