About Us:
Integral Engineering is an Edmonton-based engineering consulting and technology company that specializes in using advanced engineering methods to help major oil and gas operators manage their assets. While our core team is passionate about using diverse technical skills to solve our clients' biggest challenges, we are looking for a highly motivated and talented administrative professional to support our operations. Our goal is to do exceptional work and communicate it in an engaging and interactive way, and we need a highly organized "jack of all trades" to help our management team make that happen.
Job Summary:
We are seeking a proactive, adaptable, and detail-oriented Administrative / Executive Assistant to join our team. In this part-time role (~20 hours/week), you will provide comprehensive support to our broader management team, ensuring the smooth day-to-day operations of our business. While this role is primarily remote, the successful candidate must be located in Edmonton to run local errands, manage office supplies, and fulfill occasional in-person duties.
Key Responsibilities:
- Management Support & Coordination: Act as the primary support for the broader management team, managing schedules, coordinating meetings, and keeping projects organized.
- "Jack of All Trades" Administration: Handle a diverse array of daily operational tasks including light human resources (HR) administration and light payroll duties (Note: formal bookkeeping and accounting are not required).
- Communications & Document Management: Draft, review, and edit professional correspondence. Maintain digital filing systems and ensure all documents meet company formatting and quality standards.
- Project Administration: Support ongoing projects by assisting with invoicing processes, coordinating project-related communications, and keeping project documents and files structured and organized.
- Local Office Management: Run local errands, procure and manage office supplies, handle physical mail, and ensure any local logistical needs are met.
- General Support: Process expense reports, coordinate travel arrangements, and assist the management team with special projects as assigned.
Qualifications & Skills:
- Proven experience in an administrative, executive support, or office management role.
- A true generalist mentality: highly adaptable, resourceful, and willing to tackle a wide variety of administrative and HR/payroll-adjacent tasks.
- Exceptional written and verbal communication skills.
- Strong organizational and time-management skills with the ability to prioritize tasks independently in a remote environment.
- High level of accuracy, attention to detail, and a problem-solving mindset.
- Must be located in Edmonton, AB, with the ability to travel locally for errands and supplies.
- No specific proprietary software experience is required, but general computer proficiency and the ability to learn new tools quickly are essential.
What We Offer:
- Compensation: $25.00 – $35.00 per hour
- Flexible, mostly remote work environment.
- The opportunity to support a dynamic, highly skilled engineering and technology team.
Pay: $25.00-$35.00 per hour
Work Location: Hybrid remote in Edmonton, AB T6E 1R5
