Job Summary
We are seeking a detail-oriented and proactive Entry-Level Executive Assistant to support the General Manager in a dynamic, fast-paced environment. This full-time role offers an excellent opportunity for individuals interested in office administration, with a focus on organizational efficiency and effective communication. The ideal candidate will possess strong clerical skills, proficiency in various software tools, and exceptional organizational abilities to ensure smooth daily operations and assist with administrative tasks.
Responsibilities
- Manage and maintain the General Manager’s calendar using Microsoft Outlook Calendar and Google Workspace, scheduling meetings and appointments efficiently.
- Handle incoming calls via multi-line phone systems with professional phone etiquette, directing inquiries appropriately.
- Perform data entry, filing, and document management to ensure accurate record-keeping and easy retrieval of information.
- Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record maintenance.
- Prepare correspondence, reports, and presentations with proficiency in Microsoft Office (Word, Excel, PowerPoint) and proofreading for accuracy.
- Support front desk operations by greeting visitors, managing mail distribution, and handling general administrative duties.
- Utilize DocuSign for electronic signatures on documents requiring approval or signatures from stakeholders.
- Coordinate meetings and events by managing schedules and preparing necessary materials while ensuring confidentiality.
- Provide exceptional customer service by addressing internal and external inquiries professionally and promptly.
Qualifications
- Prior office experience or clerical experience is preferred but not required; a strong willingness to learn is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with Microsoft Outlook Calendar.
- Experience with QuickBooks for bookkeeping tasks is a plus.
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
- Strong typing skills and attention to detail for data entry and proofreading tasks.
- Knowledge of multi-line phone systems and professional phone etiquette.
- Ability to handle confidential information discreetly and maintain professionalism at all times.
- Basic understanding of office procedures such as filing, document management, and front desk operations.
This position offers an engaging work environment where your administrative skills will directly contribute to the efficiency of our executive team. We value proactive individuals who are eager to grow their career in office administration while supporting our leadership team effectively.
Pay: $50,103.66-$76,682.22 per year
Benefits:
- Casual dress
- Company pension
- Dental care
- Flexible schedule
- On-site parking
- RRSP match
- VRSP
Work Location: In person
