Reporting to the Senior Manager, Total Rewards and based out of our Vaughan office, the Payroll Manager is responsible for accurate and efficient operation of the payroll function. This involves overseeing the weekly, bi-weekly, semi-monthly & monthly preparation, documentation and disbursement of payroll in accordance with applicable government legislation for both Canada and the United States.
Key Functions & Duties:
Responsibilities of this position include, but are not limited to:
Executing and supervising the processing of weekly, bi-weekly, semi-monthly, monthly payrolls, and ensuring omissions and discrepancies are quickly addressed.
Processing of multiple union payrolls, reviewing and ensuring all aspects of Collective Agreements as related to payroll are captured in the payroll process;
Leading, developing and managing the Payroll team in achieving business objectives and meeting internal service level agreements.
Updating and maintaining the payroll system including:
setting up new earnings and deduction codes;
planning for system upgrades;
testing upgrades and performing user acceptance testing; and
preparing and updating training materials as required for extensive upgrades.
Generating monthly and annual payroll remittances, filings and reconciliations with respect to government withholdings for both Canadian and U.S. payrolls.
Processing and distribution of annual employee tax documents (T4, T4A, W2)
Overseeing payroll accounting function with respect to payroll disbursements, journal entries, accruals, allocation reports, G/L account and table building, mapping and reconciliation.
Troubleshooting payroll and time attendance systems
Identifying, developing and implementing process improvements in order to build efficiencies, streamline processes and increase productivity throughout all payroll tasks.
Creating, compiling and summarizing payroll information for internal and external auditors and management reports, as required.
Responding to employee queries, as required.
Managing and administrating company benefits
Investigating, escalating and resolving payroll issues to ensure timely and accurate resolution.
Keeping abreast of relevant provincial and state requirements.
Managing documentation, including user guides, and training materials related to payroll and timekeeping processes.
What You Bring
University or College Degree in related field, including some accounting course-work.
Completion of Canadian Payroll Association Payroll Management Certificate, an asset.
7+ years of experience in Payroll with minimum 3 years supervisory experience.
Experience with Ceridian Dayforce preferred.
Experience with mergers and/or acquisitions an asset.
Familiarity with standard accounting principles with exposure to general ledger reconciliation in a project driven environment.
Thorough knowledge of provincial and state legislation such as employment and labour standards, Canadian Customs and Revenue Agency (CCRA) and Internal Revenue Service (IRS) rules.
Good knowledge of Canadian and US Workers Compensation remittance requirements.
Technical knowledge and attention to detail.
Excellent communication (verbal and written) and interpersonal skills.
Proven analytical skills.
Collaborative leader with ability to work well in a small team with heavy reliance on sharing information and ensuring proper back-up.
Ability to work efficiently under pressure, accurately meet deadlines, present a professional demeanor and work well independently is essential.
Troubleshooting and problem-solving skills with a can-do attitude and the ability to adjust to changing requirements are essential.
Must have ability to maintain confidentiality and practice discretion in interactions and dealings with others.